APAC Executive Assistant & Office Operations Lead

HUNTER DOUGLAS SINGAPORE PTE LTD; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

HUNTER DOUGLAS SINGAPORE PTE LTD in Singapore is seeking an Executive Assistant / Office Support to back the APAC leadership team, including the APAC CEO. The role blends strategic calendar and travel management with executive communications and meeting coordination to ensure the Singapore office runs smoothly.

The ideal candidate is highly organized, discreet, proactive, and comfortable in a fast-paced, multicultural regional environment, able to handle confidential information and coordinate

Qualifications

• Diploma or Bachelor's degree preferred.
• 0-5 years of relevant experience in EA/Office Management/Administrative roles.
• Fresh graduates with strong academics encouraged to apply.
• Experience supporting senior leaders and coordinating meetings/travel is preferred.
• Demonstrated ability to handle confidential information with discretion.

Responsibilities

• Manage complex calendars for APAC CEO and up to 5 executives, resolve scheduling conflicts, and prioritize demands.
• Coordinate domestic and international travel including flights, accommodations, visas, and itineraries.
• Prepare and proofread correspondence, presentations, board materials, and reports for executives.
• Screen and prioritize emails/calls and act as gatekeeper where appropriate.
• Track action items from meetings to ensure timely completion; process expenses and reimbursements.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Discretion/confidentiality

English communication

Education

Diploma or Bachelor's degree in Business Administration

Tools

Microsoft Office 365

Job description

HUNTER DOUGLAS SINGAPORE PTE LTD in Singapore is seeking an Executive Assistant / Office Support to back the APAC leadership team, including the APAC CEO. The role blends strategic calendar and travel management with executive communications and meeting coordination to ensure the Singapore office runs smoothly.

The ideal candidate is highly organized, discreet, proactive, and comfortable in a fast-paced, multicultural regional environment, able to handle confidential information and coordinate