Singapore-Based APAC Executive Assistant & Office Manager

Wellspect HealthCare; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

Dentsply Sirona in Singapore is seeking an experienced Executive Assistant & Office Manager to help run our Singapore office and support the APAC Senior Leadership Team in a fast-paced, international setting. You will manage calendars and travel, coordinate onboarding, liaise with vendors, and maintain office operations, budgets, and events, ensuring a professional, welcoming workplace.

With 8+ years of experience, strong English communication, and a diploma or degree, you will thrive working

Qualifications

• At least 8 years of experience in Executive Assistant, Office Manager, workplace administration, or similar senior support roles, ideally within a multinational organization.
• Proven track record of supporting senior executives and managing multiple priorities with professionalism, sound judgment, and attention to detail.
• Highly organized, proactive, resourceful, and able to work independently in a fast-paced environment.
• Experience managing office operations, facilities, vendors, budgets, meetings, and international travel arrangements.
• Excellent written and verbal communication skills in English and cross-cultural collaboration.
• Diploma or Bachelor's degree or equivalent relevant professional experience.

Responsibilities

• Ensure the smooth day-to-day operation of our Singapore office, creating a professional, welcoming, and productive workplace for employees and visitors.
• Act as the primary point of contact for office-related matters, managing relationships with vendors, building management, service providers, and internal stakeholders.
• Oversee workplace services, facilities, office supplies, budgets, invoices, and administrative processes to support efficient business operations.
• Coordinate onboarding, transfers, workspace arrangements, employee support requests, leadership visits, and office events.
• Provide professional Executive Assistant support to the APAC GVP and other designated members of the APAC Senior Leadership Team.
• Manage complex calendars, meetings, travel arrangements, expenses, and follow-up actions across multiple countries and time zones.
• Prepare presentations, reports, correspondence, and meeting materials while handling sensitive and confidential information with discretion.
• Build strong relationships with stakeholders across APAC and globally, ensuring seamless coordination and communication.
• Anticipate needs, solve problems proactively, and identify opportunities to improve processes, employee experience, and operational efficiency.

Skills

Executive support

Office management

Vendor management

Calendar management

Education

Diploma or Bachelor's degree

Tools

Microsoft 365

Outlook

Teams

PowerPoint

Word

Excel

Copilot

Canva

Job description

Dentsply Sirona in Singapore is seeking an experienced Executive Assistant & Office Manager to help run our Singapore office and support the APAC Senior Leadership Team in a fast-paced, international setting. You will manage calendars and travel, coordinate onboarding, liaise with vendors, and maintain office operations, budgets, and events, ensuring a professional, welcoming workplace.

With 8+ years of experience, strong English communication, and a diploma or degree, you will thrive working