Executive Assistant & Office Manager

Wellspect HealthCare; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

Dentsply Sirona in Singapore is seeking an experienced Executive Assistant & Office Manager to help run our Singapore office and support the APAC Senior Leadership Team in a fast-paced, international setting. You will manage calendars and travel, coordinate onboarding, liaise with vendors, and maintain office operations, budgets, and events, ensuring a professional, welcoming workplace.

With 8+ years of experience, strong English communication, and a diploma or degree, you will thrive working

Qualifications

• At least 8 years of experience in Executive Assistant, Office Manager, workplace administration, or similar senior support roles, ideally within a multinational organization.
• Proven track record of supporting senior executives and managing multiple priorities with professionalism, sound judgment, and attention to detail.
• Highly organized, proactive, resourceful, and able to work independently in a fast-paced environment.
• Experience managing office operations, facilities, vendors, budgets, meetings, and international travel arrangements.
• Excellent written and verbal communication skills in English and cross-cultural collaboration.
• Diploma or Bachelor's degree or equivalent relevant professional experience.

Responsibilities

• Ensure the smooth day-to-day operation of our Singapore office, creating a professional, welcoming, and productive workplace for employees and visitors.
• Act as the primary point of contact for office-related matters, managing relationships with vendors, building management, service providers, and internal stakeholders.
• Oversee workplace services, facilities, office supplies, budgets, invoices, and administrative processes to support efficient business operations.
• Coordinate onboarding, transfers, workspace arrangements, employee support requests, leadership visits, and office events.
• Provide professional Executive Assistant support to the APAC GVP and other designated members of the APAC Senior Leadership Team.
• Manage complex calendars, meetings, travel arrangements, expenses, and follow-up actions across multiple countries and time zones.
• Prepare presentations, reports, correspondence, and meeting materials while handling sensitive and confidential information with discretion.
• Build strong relationships with stakeholders across APAC and globally, ensuring seamless coordination and communication.
• Anticipate needs, solve problems proactively, and identify opportunities to improve processes, employee experience, and operational efficiency.

Skills

Executive support

Office management

Vendor management

Calendar management

Education

Diploma or Bachelor's degree

Tools

Microsoft 365

Outlook

Teams

PowerPoint

Word

Excel

Copilot

Canva

Job description

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Dentsply Sirona is the world’s largest manufacturer of professional dental products and technologies, with over a century of innovation and service to the dental industry and patients worldwide. Dentsply Sirona develops, manufactures, and markets a comprehensive solutions offering including dental and oral health products as well as other consumable medical devices under a strong portfolio of world class brands.

Dentsply Sirona’s products provide innovative, high-quality, and effective solutions to advance patient care and deliver better and safer dental care. Dentsply Sirona’s headquarter is located in Charlotte, North Carolina. The company’s shares are listed in the United States on NASDAQ under the symbol XRAY. Visit www.dentsplysirona.com for more information about Dentsply Sirona and its products.

The Executive Assistant & Office Manager is a highly visible role that combines office operations with executive support for the APAC Senior Leadership Team. Based in Singapore, you will help create an exceptional workplace experience while ensuring senior leaders are supported efficiently across a fast-paced, international environment.

What Will You Do

• Ensure the smooth day-to-day operation of our Singapore office, creating a professional, welcoming, and productive workplace for employees and visitors.
• Act as the primary point of contact for office-related matters, managing relationships with vendors, building management, service providers, and internal stakeholders.
• Oversee workplace services, facilities, office supplies, budgets, invoices, and administrative processes to support efficient business operations.
• Coordinate onboarding, transfers, workspace arrangements, employee support requests, leadership visits, and office events.
• Provide professional Executive Assistant support to the APAC GVP and other designated members of the APAC Senior Leadership Team.
• Manage complex calendars, meetings, travel arrangements, expenses, and follow-up actions across multiple countries and time zones.
• Prepare presentations, reports, correspondence, and meeting materials while handling sensitive and confidential information with discretion.
• Build strong relationships with stakeholders across APAC and globally, ensuring seamless coordination and communication.
• Anticipate needs, solve problems proactively, and identify opportunities to improve processes, employee experience, and operational efficiency.

Who You Are

• You have at least 8 years of experience in Executive Assistant, Office Manager, workplace administration, or similar senior support roles, ideally within a multinational organization.
• You have a proven track record of supporting senior executives and managing multiple priorities with professionalism, sound judgment, and attention to detail.
• You are highly organized, proactive, resourceful, and comfortable working independently in a fast-paced environment.
• You have experience managing office operations, facilities, vendors, budgets, meetings, and international travel arrangements.
• You are an excellent communicator with strong stakeholder-management skills and experience working across cultures and time zones.
• You are proficient in Microsoft 365 applications including Outlook, Teams, PowerPoint, Word, and Excel; experience with Copilot, Canva, or other AI-enabled productivity tools would be an advantage.
• You have excellent written and verbal communication skills in English; additional Asian language skills may be beneficial when supporting stakeholders across the APAC region.
• You hold a Diploma, Bachelor's degree, or equivalent relevant professional experience.

Based in Singapore, one of Asia's leading business hubs, this role offers the opportunity to work closely with senior leaders across the APAC region in a highly collaborative and international environment. This position is office-based in our Singapore office.

Please note that visa sponsorship and relocation assistance are not available for this position.

Equal Opportunity Employer:

Dentsply Sirona is an Equal Opportunity Employer. All qualified applicants will be considered without unlawful discrimination or regard for race, color, religion, sex, sexual orientation, sexual or gender identity, national or ethnic origin, age, marital status, disability, genetic factors, military and veteran status, or any other characteristics protected by applicable local law.

Eligibility:

All successful applicants must be eligible to work in the country the position is based.

Agencies:

Please note that Dentsply Sirona does not accept or respond to unsolicited requests or applications submitted by Recruitment Agencies/ Search Firms.