Executive Scheduler & Operations Coordinator

Digital Industries Pty; Singapore; On-site; SGD 40,000 - 70,000; Full time

Benefits offered by this job

Flexible Work Environment

Competitive Compensation & Benefits

Values-Driven Culture

Continuous Learning & Development

Job summary

Digital Industries Pty is seeking an experienced Administrative Assistant to support a busy executive team in Singapore. You will manage calendars, coordinate domestic and international travel, prepare meetings, and handle expense claims in line with company policy.

You will also assist with event logistics, procurement tasks, onboarding/offboarding activities, and asset management, while maintaining meticulous records and professional discretion in a fast-paced environment.

Qualifications

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• High attention to detail and accuracy.
• Proficiency in Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams).
• Experience with travel and expense management systems (Concur or similar).
• Professionalism, discretion and initiative.

Responsibilities

• Managing executive schedules and travel by coordinating calendars and appointments.
• Supporting meetings and stakeholder communications with agendas and materials.
• Administering travel expenses and ensuring policy compliance.
• Coordinating events and visitor experiences including logistics and catering.
• Managing procurement, PO tracking, and invoice processing.
• Supporting onboarding/offboarding and asset management.

Skills

Calendar management

Travel planning

Expense management

Stakeholder communication

Event coordination

Procurement

Asset management

Discretion

Tools

Microsoft 365

Concur

Job description

Digital Industries Pty is seeking an experienced Administrative Assistant to support a busy executive team in Singapore. You will manage calendars, coordinate domestic and international travel, prepare meetings, and handle expense claims in line with company policy.

You will also assist with event logistics, procurement tasks, onboarding/offboarding activities, and asset management, while maintaining meticulous records and professional discretion in a fast-paced environment.