Admissions & Programme Executive - Contract/West/UP$3800 - LXY

APBA TG Human Resource Pte Ltd; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

APBA TG Human Resource Pte Ltd is seeking a proactive Project Coordinator to support flagship projects and admissions activities in Singapore. You will coordinate meetings, track timelines, and prepare materials for cross-functional teams. Excellent English communication and MS Office skills are essential.

The role offers hands-on exposure to event planning, alumni coordination, and procurement support, with occasional after-hours involvement for events as needed.

Qualifications

• Diploma holder with 3–4 years of admin or project coordination experience, or fresh graduates with strong organisational skills.
• Able to thrive in a fast-paced, dynamic environment and manage multiple priorities.
• Strong organisational and project coordination skills.
• Meticulous with good attention to detail and accuracy.
• Excellent written and spoken communication in English.
• Strong interpersonal skills and ability to engage students, faculty, vendors and partners.
• Proficient in Microsoft Office, especially Excel and PowerPoint.
• Willing to support occasional evening or weekend events.

Responsibilities

• Support planning, coordination, and execution of major flagship projects and events.
• Coordinate meetings, monitor timelines and action items, and maintain project documentation.
• Prepare reports, meeting materials, and administrative updates.
• Liaise with internal and external stakeholders and coordinate across functional teams.
• Provide administrative and operational support to ensure smooth project delivery.
• Coordinate interview scheduling between applicants and faculty members.
• Maintain alumni databases and support alumni communications and event coordination.
• Assist with procurement by sourcing quotations and liaising with vendors.
• Support reconciliation of SAP reports.
• Assist event logistics and day-of-event coordination.

Skills

Project coordination

Organisational skills

Communication skills

Interpersonal skills

Multitasking

Attention to detail

English proficiency

Stakeholder engagement

Time management

People engagement

Education

Diploma

Tools

Microsoft Office

Excel

PowerPoint

Job description

Key Responsibilities

Special Projects

• Support the planning, coordination, and execution of major flagship projects and events

• Coordinate meetings, monitor timelines and action items, and maintain project documentation

• Prepare reports, meeting materials, and administrative updates

• Liaise with internal and external stakeholders and coordinate across functional teams

• Provide administrative and operational support to ensure smooth project delivery

Admissions

• Coordinate interview scheduling between applicants and faculty members

• Ensure smooth communication and follow-up throughout the admissions process

• Maintain and update databases accurately and promptly

• Support admissions-related events and event-day logistics

Outreach

• Support outreach planning and execution, including:

  • recruiting and coordinating student ambassadors

  • securing venues

  • preparing logistics and collaterals

  • producing presentation slides

  • administering feedback surveys

  • compiling survey reports

Finance / Procurement

• Assist with procurement by sourcing quotations and liaising with vendors

• Support reconciliation of SAP reports

• Provide related administrative and documentation support

Alumni

• Maintain and update alumni databases

• Support alumni communications and event coordination

Requirements

• Diploma holder with at least 3–4 years of relevant administrative or project coordination experience, or

• Fresh university graduates with strong organisational and interpersonal skills are welcome to apply

• Able to thrive in a fast-paced, dynamic environment and manage multiple priorities under tight timelines

• Strong organisational and project coordination skills

• Meticulous with good attention to detail and accuracy

• Excellent written and spoken communication skills in English

• Strong interpersonal skills and confidence in engaging students, faculty, senior management, vendors, and external partners

• Proficient in Microsoft Office, especially:

  • Excel (e.g. SUM, AVERAGE, COUNTIF, VLOOKUP/XLOOKUP, basic data analysis)

  • PowerPoint

• Comfortable learning and working with new digital platforms and systems

• Positive, proactive, resourceful, and willing to take ownership of responsibilities

• Experience in event management, project coordination, higher education administration, or stakeholder engagement is an advantage

• Willing to support occasional evening or weekend events when required