Admin Officer (Student Affairs, West, 3 Months)

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 24,000 - 40,000; Part time

Job summary

BUSINESS EDGE PERSONNEL SERVICES PTE LTD is seeking an Undergraduate Academic Programme Operations role in Singapore. The incumbent will handle student registrations, class scheduling, and communications, with duties spanning programme administration, procurement, and reporting.

The position requires a diploma and 2–5 years in academic or programme administration. The role includes executive support tasks and a 3-month assignment, with monthly salary up to SGD 3,600.

Qualifications

• Diploma qualification with relevant administrative experience.
• 2–5 years of experience in programme/academic administration or related roles.
• Strong organisational and time management skills with the ability to manage multiple priorities and deadlines.
• Meticulous and detail-oriented, able to work independently.
• Excellent interpersonal and written/verbal communication skills.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint, Outlook, Teams).

Responsibilities

• Support student course registration matters and attend to enquiries.
• Assist with class scheduling, faculty coordination, and student track selection interviews.
• Administer special course registrations (e.g., UAEB workshops, Research Experience).
• Process procurement and service requests via Ariba system.
• Maintain accurate course registrations, timetables, and reporting documentation.
• Coordinate timetables, database maintenance, and mid-term test logistics.
• Schedule lecture recordings and generate class/exam name lists.
• Assist in website maintenance or updates.
• Provide executive support to the Associate Chair (Academic) as needed.

Skills

Organisational skills

Time management

Interpersonal communication

Written communication

Education

Diploma

Tools

Microsoft Office

Excel

Word

PowerPoint

Outlook

Microsoft Teams

Job description

Undergraduate Academic Programme Operations

• Support student course registration matters and attends to students’ enquiries
• Support class scheduling, faculty coordination, student track selection interviews, Blackboard system, and student communications
• Administer special course registration (eg. UAEB workshops, Research Experience.)
• Process procurement and service requests through the Ariba system.
• Maintain accurate course registration records, timetable databases, documentation of non-teaching hours fall under FYP and Professional internship for reporting
• Support preparation of timetable updates, maintain accurate students’ database
• Coordinate logistics for mid-term tests, including venue arrangements and administrative support.
• Schedule lecture recordings and generate class and examination name lists.
• Assist in website maintenance or updates

Student Communication and Service Support

• Draft and send course registration-related communications, reminders, updates, and follow-up notes.
• Monitor and follow up with students requiring additional support, including those on academic warning, facing programme termination or withdrawal, or with special educational needs.
• Respond professionally to student and faculty enquiries and elevate complex matters when necessary.
• Support a positive student and faculty experience through timely and reliable administrative coordination.
• Support students’ course exemptions and 2nd major programmes enrolment and withdrawal
• Set up and manage online assignment submission drop boxes

Executive Support

• Provide administrative and personal assistant support to the Associate Chair (Academic), including calendar management, appointment scheduling, and meeting coordination.

Other Administrative Duties

• Support School-wide initiatives and special projects, such as summer programmes, orientation activities, and other ad hoc assignments as required.

Requirements

• Diploma qualification with relevant administrative experience.
• Preferably 2–5 years of experience in programme administration, student administration, academic operations, executive education, or related roles.
• Strong organisational and time management skills, with the ability to manage multiple priorities and deadlines.
• Meticulous, detail-oriented, and able to work independently.
• Excellent interpersonal and communication skills, both written and verbal.
• Proficient in Microsoft Office applications, including Excel, Word, PowerPoint, Outlook, and Microsoft Teams.

Location: Nanyang Avenue
Working Hours: Mondays to Fridays
Duration: 3 Months (with possibility of extension)

Salary: up to $3600/Month

EA License No.: 96C4864

Reg. No.: R22110485 (Shanice Lim Xin Ni)