Senior Executive / Assistant Manager, Education Programme | Nanyang Ave

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 31,000 - 42,000; Full time

Job summary

Business Edge Personnel Services Pte Ltd is seeking an Administrative/Project Coordinator to support special projects, admissions, outreach, and alumni activities in Singapore West. The role involves planning Singapore Symposium, campus anniversary events, and coordinating admissions interviews with faculty, while maintaining databases and vendor relations.

The ideal candidate has a diploma with 3–4 years of related experience, strong organisational and communication skills, proficiency in

Qualifications

• Diploma holder with 3-4 years of relevant administrative or project coordination experience.
• Ability to thrive in a fast-paced environment and manage multiple priorities with tight deadlines.
• Strong organisational and project coordination skills with independent follow-through.
• Meticulous with high accuracy and attention to detail.
• Excellent interpersonal skills to engage with students, faculty, senior management, external partners and vendors.
• Proficient with Microsoft Office, especially Excel (SUM, AVERAGE, COUNTIF, VLOOKUP/XLOOKUP) and PowerPoint.
• Comfortable learning new digital platforms and administrative systems.
• Positive team player, proactive, and willing to take ownership of responsibilities.
• Prior experience in event management, project coordination, higher education administration, or stakeholder engagement is a plus.
• Willing to work occasional evenings or weekends for major events.

Responsibilities

• Support Singapore Symposium planning, coordination and execution; liaise with stakeholders and maintain project docs.
• Coordinate meetings, monitor timelines, prepare reports and materials, and provide administrative support.
• Assist Campus Anniversary planning and liaise with student organisers.
• Coordinate admissions interviews and maintain admission databases; support events logistics.
• Assist outreach events, recruit student ambassadors, secure venues, prepare slides and surveys.
• Assist procurement processes by sourcing quotations and liaising with vendors.
• Reconcile SAP reports and maintain alumni database; organise alumni communications and events.

Skills

Project coordination

Organisational skills

Interpersonal skills

Stakeholder liaison

Microsoft Office

Excel formulas

PowerPoint

Adaptability

Team player

Time management

Education

Diploma holder

Tools

Microsoft Office

Job description

Job Scope:

Special Projects

• Singapore Symposium: Support the planning, coordination and execution of the Singapore Symposium. Coordinate meetings, monitor project timelines and action items, prepare reports and meeting materials, liaise with internal and external stakeholders, maintain project documentation, coordinate across functional teams, and provide administrative and operational support to ensure the successful delivery of the Symposium.

• Campus Anniversary - liaise with student organisers and assist with the facilitation of event planning and preparations.

Admissions

• Coordinate admissions interviews between applicants and faculty members, ensuring smooth scheduling and communication.

• Maintain and update databases in a timely and accurate manner.

• Support Admissions events, assisting with logistics and event day execution.

Outreach

• Assist the Student Development Manager with planning and executing outreach events, including recruiting and coordinating student ambassadors, securing venues, preparing logistics and collaterals, producing presentation slides, administering feedback surveys, and compiling survey reports.

Finance/Procurements

• Assist with procurement processes by sourcing quotations and liaising with vendors.

• Assist with reconciling SAP reports.

Alumni

• Maintain and update the alumni database periodically.

• Assist with organising alumni communications and events.

Requirements

• Diploma holder with at least 3-4 years of relevant administrative or project coordination experience; or

• Able to thrive in a fast-paced and dynamic environment, managing multiple priorities while meeting tight deadlines.

• Strong organisational and project coordination skills, with the ability to follow through on tasks independently.

• Meticulous, with a high level of accuracy and attention to detail.

• Strong interpersonal skills, with the confidence to engage and liaise effectively with students, faculty members, senior management, external partners, and vendors.

• Proficient in Microsoft Office applications, particularly Excel (e.g. formulas such as SUM, AVERAGE, COUNTIF, VLOOKUP/XLOOKUP and basic data analysis) and PowerPoint.

• Comfortable learning and working with new digital platforms and administrative systems.

• A positive team player who is proactive, resourceful, and willing to take ownership of assigned responsibilities.

• Prior experience in event management, project coordination, higher education administration, or stakeholder engagement will be an advantage.

• Willing to work occasional evenings or weekends to support major events when required.

Location: West

Salary: $2800-3800 per month

Working Hours: Mon to Thurs 8:30 AM to 5:45 PM, Fri 8:30 AM to 5:15 PM

Duration: 1 Year

EA License No.: 96C4864
Reg. No.: R26161270 JOEY TAY YI TING