Administrator - Facilities Management (Corporate Admin) (3 Months Agency Contract) (Ref 26234)

JOBLINE RESOURCES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A staffing agency in Singapore is seeking a detail-oriented asset management administrator. The role involves maintaining an asset register, managing procurement, and overseeing office administration tasks. Candidates should have at least 1 year of admin experience and be proficient in MS Word. Immediate starters are preferred. This position offers a 3-month agency contract.

Qualifications

• At least 1 year of admin experience.
• Ability to start work immediately.

Responsibilities

• Create and maintain a comprehensive asset register.
• Implement a system for asset tagging and identification.
• Conduct physical asset verifications.
• Manage acquisition and procurement of new assets.
• Oversee maintenance and repair of assets.
• Maintain accurate asset records.
• Handle day-to-day office administration duties.
• Assist with onboarding and offboarding of staff.
• Ensure tidiness of the office and meeting rooms.
• Assist in ad-hoc projects and tasks.

Skills

MS Word

Education

Diploma holder / GCE O level

Job description

Responsibilities

• Creating and maintaining a comprehensive asset register. This involves documenting all office assets, including details like description, serial number, purchase date, cost, location.
• Implementing a system for asset tagging and identification. This will involve using barcodes (issued by Finance), or other methods to easily identify and track office assets.
• Conducting physical asset verifications. This ensures the accuracy of the asset register and helps identify missing or misplaced item.
• Managing the acquisition and procurement of new assets. This includes evaluating needs, researching options, and managing the purchasing process.
• Overseeing the maintenance and repair of assets. This involves scheduling regular maintenance, responding to repair requests, and managing vendor relationships.
• Maintain accurate and up-to-date asset records, including acquisition, disposal, and maintenance history.
• Handle day-to-day operation for office administration duties, including answering of external calls, issuing of stationeries, portable microphones/projector/laser pointers, etc.
• Handle the onboarding and offboarding of staff matters such as assisting with issuing photo ID to staff and clearance (e.g., collection of access card / photo ID).
• Daily check to ensure tidiness of the office, panty, and meeting rooms.
• Assist in ad‑hoc projects such as carrying out minor A&A works, power shutdown, fire drill exercise including preventive maintenance and repair work, other ad‑hoc administrative and facilities duties as assigned.

Requirements

• Diploma holder / GCE O level with at least 1 year admin experience.
• Good skill set with use of MS Word.
• Able to start work immediately.

Shortlisted candidates will be offered a 3‑month agency contract employment.