Administrator

Heysara Immigratesg Pte Ltd.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A local enterprise in Singapore is looking for an experienced Administrator to provide administrative support and oversee receptionist responsibilities. You will manage mail, organize documents, supervise office tasks, and assist with various applications. The ideal candidate should have an ITE Diploma and 1–2 years of relevant experience. Excellent attention to detail and communication skills are essential for success in this role.

Qualifications

• ITE Diploma is required.
• 1–2 years of administration experience preferred.
• Must possess attention to detail and good communication skills.

Responsibilities

• Manage and handle all incoming and outgoing mail.
• Assist with scanning and organizing documents.
• Oversee general office tasks and maintain a smooth environment.
• Monitor pantry supplies and ensure office is well-stocked.
• Process MOM and ICA related applications.
• Answer phone calls and respond to emails.
• Manage meeting rooms bookings.
• Support staff and management with administrative tasks.
• Ensure the office is clean and efficient.
• Complete other duties as assigned by management.

Skills

Attention to detail

Good communication skills

Education

ITE Diploma

Job description

We are looking for an experienced Administrator to provide administrative support and oversee receptionist responsibilities.

Responsibilities

• Manage and handle all incoming and outgoing mail, ensuring timely collection and distribution within the office.
• Assist with scanning and organizing documents for various departments to ensure easy access and proper record-keeping.
• Oversee general office tasks including organizing office supplies, managing office equipment, and maintaining a smooth office environment.
• Monitor and replenish pantry supply to ensure the office and meeting rooms remains well-stocked.
• Assist with processing Ministry of Manpower (MOM) and Immigration and Checkpoints Authority (ICA) related pass/visa applications, Permanent Residency (PR) applications, as well as other administrative tasks.
• Answer phone calls and respond to emails.
• Manage meeting rooms booking.
• Support staff and management with administrative tasks.
• Ensure the office is clean, organized, and efficient.
• Any other duties as assigned by the management.

Requirements

• ITE Diploma
• 1–2 years administration experience preferred.
• Attention to detail and good communication skills.