Administrative Support

V-SWIFT PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

V-SWIFT PTE. LTD. is seeking an Administrative Support officer to assist at the reception and manage daily administrative tasks at the school. You will handle calls, mail, and enquiries, greet visitors, and ensure smooth front-desk operations.

The role requires solid MS Office skills, the ability to communicate in English and Mandarin, and a patient, customer‑oriented approach. Prior experience of at least three years is preferred, with a proactive, independent working style.

Qualifications

• GCE O-Level or equivalent required.
• At least 3 years in admin support roles.
• Proficient in MS Office (Word/Excel/Outlook).
• Mandarin-English bilingual communication preferred.

Responsibilities

• Handle reception counter duties and respond to enquiries.
• Attend to pupils who are unwell and administer basic first aid.
• Maintain first aid supplies and pupil supplies at reception and sick bay.
• Manage lost and found items and sale/loan of items to pupils.
• Maintain records of valuables/loan items and sales of badges.
• Update data, statistics and filing records.
• Manage school's generic email and respond to straightforward queries.

Skills

Word

Excel

Outlook

Bilingual English-Mandarin

Education

GCE O-Level or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Administrative Support

Job Scope:

(a)Reception Counter Duties

i) Handle phone calls, enquiries, deliveries, school mails,parcels/ dispatch, and other related matters.

ii) Attend to pupils who are unwell and administer basic first aidas necessary.

iii) Maintain and replenish first aid supplies and pupils'supplies at the reception area and sick bay.

iv) Manage lost and found items, and the sale and loan of items topupils.

(b)Administrative Duties

• i) Maintain accurate records ofvaluables/wallets found, loan items, and sale of badges, ties, and other items.
• ii) Update and maintain data, statistics andfiling records.
• iii) Manage school's generic email account,including responding to straightforward queries in a timely manner.
• iv) Any other administrative duties asassigned by the School, within the scope of this Contract.

Qualificationskills and experience:

(a) MinimumGCE O-Level qualification or equivalent.

(b) Minimum 3years of relevant experience in administrative support roles.

(c)Proficient in Microsoft Office applications, including Word, Excel, andOutlook.

(d) Preferredto be able to communicate effectively in both English and Mandarin (spoken andwritten) to handle enquiries from Mandarin-speaking parents and vendors.

(e)Possession of a valid Basic First Aid certification will be an advantage.

(f)Demonstrate strong customer service, communication, and interpersonal skills,with the ability to engage professionally with a diverse range of stakeholders.

(g)Self-motivated, resourceful, and able to work independently as well ascollaboratively as part of a team.