Administrative Support Executive - JL

APBA TG HUMAN RESOURCE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A human resources company in Singapore is looking for an Administrative Support Executive to assist with operational and administrative tasks for training activities and office management. The ideal candidate should be organized, reliable, and capable of coordinating with various stakeholders. Responsibilities include supporting training processes, managing access cards, processing staff claims, and liaising with vendors for office equipment maintenance. Strong organizational and interpersonal skills are essential for this role.

Qualifications

• Minimum GCE O Levels or equivalent professional qualification.
• Strong organisational skills with attention to detail.
• Comfortable coordinating with multiple stakeholders and vendors.
• Proficient in Microsoft Office applications and basic administrative tools.
• Able to work independently and manage multiple tasks with minimal supervision.
• Good communication and interpersonal skills.

Responsibilities

• Provide operational assistance to support training activities, office management, and staff services.
• Assist in training matters that do not require access to internal HR systems.
• Register staff for external training courses.
• Prepare documentation for purchase orders for training courses.
• Liaise with external training providers on course information.
• Handle issuance and replacement of staff access cards.
• Coordinate with teams for access-related matters.
• Update and submit staff claims related to IT equipment.
• Liaise with vendors for office equipment maintenance.
• Monitor service schedules and follow up on equipment issues.

Skills

Organisational skills

Communication skills

Interpersonal skills

Proficiency in Microsoft Office

Detail orientation

Education

GCE O Levels or equivalent professional qualification

Job description

Work Location: Toa Payoh
Remuneration: $15/hour
Working Hours: Mon–Thu: 8:30am – 6:00pm, Fri: 8:30am – 5:30pm
Contract Duration: 3-months (Extendable)

Job Summary

The Administrative Support Executive will provide operational and administrative assistance to support training activities, office management, and staff services. This role is suited for individuals who are organised, reliable, and comfortable coordinating with both internal staff and external service providers.

Key Responsibilities

1. Training & Staff Development Support

• Assist the Group Lead Coordinator in training matters that do not require access to internal HR systems.

• Register staff for external training courses.

• Prepare documentation required to issue purchase orders for training courses.

• Liaise with external training providers on course information, registration, and logistics.

• Support staff nomination processes for training programmes.

2. Access Card Management

• Handle issuance, replacement, and administrative updates for staff access cards.

• Coordinate with relevant internal teams to ensure timely processing of access-related matters.

3. Staff Claims Processing

• Update and submit staff claims related to IT equipment and mobile usage.

• Ensure that documentation and submissions are accurate and meet policy requirements.

4. Vendor & Office Equipment Coordination

• Liaise with vendors for maintenance and servicing of office equipment.

• Oversee beverage machine servicing and ensure ingredients are replenished in a timely manner.

• Monitor service schedules and follow up on equipment issues to ensure smooth office operations.

Requirements

Minimum GCE O Levels or equivalent professional qualification.

Strong organisational skills with attention to detail.

Comfortable coordinating with multiple stakeholders and vendors.

Proficient in Microsoft Office applications and basic administrative tools.

Able to work independently and manage multiple tasks with minimal supervision.

Good communication and interpersonal skills.