Administrative Staff

CRAFTSMAN ENGINEERING SINGAPORE PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Craftsman Engineering Singapore Pte. Ltd. seeks an organized Administrative Coordinator to support project operations in Singapore.

You will coordinate visa applications, expense settlements, labor affairs, administrative logistics, dormitory management, and employee certification and training to ensure compliance and smooth project execution. Responsibilities include liaising with visa agencies, reviewing documents, handling invoices, managing labor payroll, onboarding/offboarding, housing

Qualifications

• Experience in project coordination or multi-site operations is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Strong written and verbal communication skills in English and Chinese (or as specified).
• Excellent organizational and time-management skills with strong attention to detail.
• Ability to multitask and prioritize effectively in fast-paced environments.
• Strong problem-solving skills and a proactive attitude.
• Basic financial literacy for expense tracking and invoice verification.
• Familiarity with visa application processes and labor contract management.

Responsibilities

• Coordinate visa application processes by liaising with visa agencies, reviewing documents, tracking progress, and managing cost reimbursement requests
• Classify and calculate monthly project subcontracting costs including management fees and payroll outsourcing
• Verify invoices, submit payment requests, and maintain accurate expense ledgers
• Collaborate with project teams to calculate labor payroll and manage labor contract signing, amendments, and archiving
• Handle onboarding and offboarding documentation and formalities for employees and laborers
• Oversee rental housing management including contract review, renewal, and rent applications related to projects
• Process routine administrative expense declarations and reimbursements efficiently
• Coordinate labor dormitory check-in, check-out, room assignments, and monitor safety compliance and entry/exit order
• Verify and settle dormitory utility and service bills accurately
• Organize and schedule employee and laborer course registrations and maintain a certificate validity tracking system to ensure timely renewals
• Manage and coordinate other routine office administrative tasks to support operational effectiveness

Education

Associate's or Bachelor's degree in Business Administration, Management, or related field

Tools

Microsoft Office Suite

Job description

Job Summary

Coordinate visa applications, expense settlements, labor affairs, administrative logistics, dormitory management, and employee certification and training to support smooth project operations and compliance.

Responsibilities

• Coordinate visa application processes by liaising with visa agencies, reviewing documents, tracking progress, and managing cost reimbursement requests
• Classify and calculate monthly project subcontracting costs including management fees and payroll outsourcing
• Verify invoices, submit payment requests, and maintain accurate expense ledgers
• Collaborate with project teams to calculate labor payroll and manage labor contract signing, amendments, and archiving
• Handle onboarding and offboarding documentation and formalities for employees and laborers
• Oversee rental housing management including contract review, renewal, and rent applications related to projects
• Process routine administrative expense declarations and reimbursements efficiently
• Coordinate labor dormitory check-in, check-out, room assignments, and monitor safety compliance and entry/exit order
• Verify and settle dormitory utility and service bills accurately
• Organize and schedule employee and laborer course registrations and maintain a certificate validity tracking system to ensure timely renewals
• Manage and coordinate other routine office administrative tasks to support operational effectiveness

Preferred competencies and qualifications

• Associate's or Bachelor's degree in Business Administration, Management, or related field preferred
• Experience preferred
• Experience in project coordination or multi-site operations is a plus
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software
• Strong written and verbal communication skills in English and Chinese (or as specified)
• Excellent organizational and time-management skills with strong attention to detail
• Ability to multitask and prioritize effectively in fast-paced environments
• Strong problem-solving skills and a proactive attitude
• Basic financial literacy for expense tracking and invoice verification
• Familiarity with visa application processes and labor contract management