Site Admin Executive

Underground Technology Engineering Construction Pte Ltd; Singapore; On-site; SGD 26,784 - 40,176; Full time

Job summary

Underground Technology Engineering Construction Pte Ltd in Singapore is seeking a proactive Administrative Assistant to support daily office operations. You will handle data entry, filing, prepare cheque requisitions, manage mail and documents, and assist with event and conference logistics.

The role requires meticulous attention to detail, proficiency in Microsoft Office, strong organizational skills, and the ability to multi-task in a fast-paced site-based environment.

Qualifications

• Proficient in Microsoft Office with an eye for details.
• Motivated, willing to learn on the job.
• Proactive and attentive to project requirements.
• Able to multi-task and work in a fast-paced environment.
• Location is site-based at central.

Responsibilities

• General administrative work including data entry and filing.
• Prepare cheque requisitions and assist with letters and mail.
• Arrange pantry refreshments, stationery and office items.
• Handle petty cash claims, training schedules and requests.
• Update staff and workers personal and leave records.
• Maintain filing system and electronic archive for documents.
• Assist in organizing company conferences and welfare events.

Skills

Microsoft Office

Attention to detail

Organized

Multi-tasking

Team player

Job description

Responsibilities:

1. General administrative work, including data entry, filing, prepare cheque requisition.
2. Assist in preparing incoming and outgoing letters, mails and sorting out mailers, bills, etc.
3. Arrange and requisite pantry refreshments, stationery, office items, etc.
4. Handle various administrative duties such as petty cash claims, training schedules, and training requests.
5. Updating staff and workers personal and leave records
6. Arrange dormitory check-in and check-out for workers.
7. Prepare a master list for Drawings, Documents, incoming & outgoing correspondences.
8. Submission of documents, drawings, letterss and creating transmittal.
9. Maintain proper organization of filing system, storage of documents and information.
10. Keep electronic filing and archive system for easy issuance, storage, retrieval, and management of documents to internal and external parties.
11. Handle general office administration duties, including managing of office supplies
12. Update Monthly Expense to contract team
13. Assist in the organization of company conferences and welfare events

Requirements:

• Proficient in Microsoft Office with an eye for details
• With experience, motivated and willingness to learn on the job.
• Proactive, responsive, and attentive to project requirements
• Organized, detailed, and proactive to matters arising
• Able to multi-task and work in a fast pace environment
• High attention to detail, team-player, with a positive working attitude
• Flexible and approachable
• Location (Site based at central)