PROJECT COORDINATOR CUM ADMIN

INTERISLAND TECHNOLOGY AND ENGINEERING PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

INTERISLAND TECHNOLOGY AND ENGINEERING PTE. LTD. is seeking an administrative and financial support professional to assist the project management team throughout the project lifecycle, from initiation to completion.

The role focuses on documentation, invoicing, and financial reconciliations, ensuring timely delivery and compliance with established procedures. The ideal candidate will hold a high school diploma or bachelor's degree with up to 2 years of related experience, possess strong

Qualifications

• High School Diploma or bachelor's degree with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products, including Word, Excel, Outlook, and related applications.

Responsibilities

• Process project commitment documentation and obtain external quotations as required.
• Coordinate change orders, change directives, and change notices with consultants and vendors.
• Schedule project-related meetings and manage communications between project teams and clients.
• Support contract administration activities, including attending tender openings, recording results, and issuing acceptance or regret letters.
• Enter and maintain project information and data within project management systems and tools.
• Process invoices and payment applications and assist with project administration tasks, including coordinating with clients.
• Support project closeout activities, including turnover documentation and financial reconciliation.
• Resolve straightforward issues using established procedures and guidelines.
• Perform tasks within clearly defined responsibilities, methods, and processes.
• Deliver work outputs by following standard procedures under close supervision and guidance

Skills

MS Office proficiency

Strong communication skills

Bilingual English & Chinese

Education

High School Diploma or Bachelor's degree

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

About The Role

The role is to provide administrative and financial support to the project management team. Key responsibilities include preparing project documentation, managing commitment escalations, processing invoices and payment applications, and performing financial reconciliations. The role supports the successful delivery of projects throughout their entire lifecycle, from project initiation to completion.

What You'll Do

• Process project commitment documentation and obtain external quotations as required.
• Coordinate change orders, change directives, and change notices with consultants and vendors.
• Schedule project-related meetings and manage communications between project teams and clients.
• Support contract administration activities, including attending tender openings, recording results, and issuing acceptance or regret letters.
• Enter and maintain project information and data within project management systems and tools.
• Process invoices and payment applications and assist with project administration tasks, including coordinating with clients.
• Support project closeout activities, including turnover documentation and financial reconciliation.
• Resolve straightforward issues using established procedures and guidelines.
• Perform tasks within clearly defined responsibilities, methods, and processes.
• Deliver work outputs by following standard procedures under close supervision and guidance

What You'll Need

• High School Diploma or bachelor's degree with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products, including Word, Excel, Outlook, and related applications.

Must be bilingual in English & Chinese to liaise with Chinese-speaking internal/external personnel.

• Strong organizational skills with an inquisitive mindset.
• Basic math skills, including the ability to calculate simple figures such as percentages, discounts, and markups.