Project Admin

GREEN ZENERGY PTE LTD; Singapore; On-site; SGD 33,000 - 58,000; Full time

Benefits offered by this job

Staggered working hours

Work from home arrangement

Performance Bonus & AWS

Medical coverage with panel clinics

Team bonding activities & company trip

Job summary

GREEN ZENERGY PTE LTD in Singapore seeks a meticulous Project Administrator to support documentation, scheduling and coordination for multiple projects, liaising with internal teams, clients and building management.

You will maintain project files, track progress, coordinate with managers and suppliers, and assist with meetings, timesheets and site coordination. A Diploma in Business Administration and good MS Word/Excel skills are preferred, along with clear communication.

Qualifications

• Diploma in Business Administration or related field; practical experience also acceptable.
• Experience in project administration or coordination preferred.
• Proficient in Microsoft Word and Excel.
• Organised, detail-oriented with ability to manage multiple priorities and deadlines.
• Clear communication and good follow-up skills.
• Experience in M&E, ACMV, or construction is an advantage.

Responsibilities

• Prepare, organise and distribute project documents to internal teams, clients and building management.
• Maintain project files, drawing registers, submission records and document-control logs.
• Track project schedules, submissions, approvals and outstanding matters to support timely project delivery.
• Coordinate daily material requests, fabrication schedules, work assignments and project-team transport.
• Prepare purchase requests and follow up with suppliers on materials, equipment and deliveries.
• Coordinate with Project Managers, site teams, suppliers and other departments on daily operational requirements.
• Handle project-related calls and emails, record messages accurately and follow up with the relevant parties.
• Arrange project meetings, prepare minutes and monitor agreed action items.
• Assist with worker deployment, attendance, timesheets and other manpower records.
• Support the preparation of progress reports, claims and project handover documents.
• Assist with site coordination, company events and exhibitions when required.
• Perform other project-administration and ad hoc duties assigned according to operational needs.

Skills

Project coordination

Documentation

MS Word & Excel

Communication skills

Time management

Education

Diploma in Business Administration

Tools

Microsoft Word

Microsoft Excel

Job description

Benefit:

• Staggered working hours available

• Work from home arrangement (subject to role and operational needs)

• Performance Bonus & AWS

• Medical coverage with panel clinics

• Team bonding activities & company incentive trips

Job Description

• Prepare, organise and distribute project documents to internal teams, clients and building management.

• Maintain project files, drawing registers, submission records and document-control logs.

• Track project schedules, submissions, approvals and outstanding matters to support timely project delivery.

• Coordinate daily material requests, fabrication schedules, work assignments and project-team transport.

• Prepare purchase requests and follow up with suppliers on materials, equipment and deliveries.

• Coordinate with Project Managers, site teams, suppliers and other departments on daily operational requirements.

• Handle project-related calls and emails, record messages accurately and follow up with the relevant parties.

• Arrange project meetings, prepare minutes and monitor agreed action items.

• Assist with worker deployment, attendance, timesheets and other manpower records.

• Support the preparation of progress reports, claims and project handover documents.

• Assist with site coordination, company events and exhibitions when required.

• Perform other project-administration and ad hoc duties assigned according to operational needs.

Requirements

• Diploma in Business Administration or a related field, or relevant practical experience.

• Experience in project administration or coordination is preferred.

• Proficient in Microsoft Word and Excel.

• Organised, detail-oriented, and able to manage several priorities and deadlines.

• Clear communication and good follow-up skills.

• Experience in M&E, ACMV, or construction is an advantage.