Project & Admin Co-Ordinator

MASE E&C PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

MASE E&C PTE. LTD. is seeking an Administrative and Financial Support role to assist the project management team in Singapore. You will handle documentation, invoicing, and financial reconciliations across project lifecycles.

The ideal candidate is bilingual (English and Chinese), with a diploma or degree and up to two years’ experience. Proficiency with Microsoft Office is required to prepare reports and communicate with stakeholders.

Qualifications

• Must have a diploma or degree and up to 2 years of job-related experience.
• Ability to follow work routines and standards in applying tasks.
• Strong communication and basic arithmetic capabilities.

Responsibilities

• Process project commitment docs and obtain quotes when required.
• Coordinate change orders with consultants and vendors.
• Schedule project meetings and manage client communications.
• Support contract administration, tender openings, and document results.
• Enter and maintain project data in PM systems.
• Process invoices and payment apps; coordinate with clients.
• Assist project closeout and financial reconciliation.
• Resolve straightforward issues using established procedures.
• Perform tasks within defined responsibilities and processes.
• Deliver outputs by following standard procedures under supervision.

Skills

Communication skills

Bilingual English & Chinese

Organizational skills

Basic math skills

Education

High School Diploma

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About The Role

The role is to provide administrative and financial support to the project management team. Key responsibilities include preparing project documentation, managing commitment escalations, processing invoices and payment applications, and performing financial reconciliations. The role supports the successful delivery of projects throughout their entire lifecycle, from project initiation to completion.

What You'll Do

• Process project commitment documentation and obtain external quotations as required.
• Coordinate change orders, change directives, and change notices with consultants and vendors.
• Schedule project-related meetings and manage communications between project teams and clients.
• Support contract administration activities, including attending tender openings, recording results, and issuing acceptance or regret letters.
• Enter and maintain project information and data within project management systems and tools.
• Process invoices and payment applications and assist with project administration tasks, including coordinating with clients.
• Support project closeout activities, including turnover documentation and financial reconciliation.
• Resolve straightforward issues using established procedures and guidelines.
• Perform tasks within clearly defined responsibilities, methods, and processes.
• Deliver work outputs by following standard procedures under close supervision and guidance

What You'll Need

• High School Diploma or Bachelor's degree with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products, including Word, Excel, Outlook, and related applications.
• Must be bilingual in English & Chinese to liaise with Chinese-speaking internal/external personnel.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills, including the ability to calculate simple figures such as percentages, discounts, and markups.