Operations Admin Assistant

CSP MAINTENANCE PTE LTD; Singapore; On-site; SGD 33,480 - 46,872; Part time

Job summary

CSP MAINTENANCE PTE LTD is seeking an Administrative Assistant to handle day-to-day admin duties, manage documentation, and support site teams and clients in Singapore.

You will prepare weekly and monthly reports, assist in quotations, and maintain worker records while coordinating with HQ and the managing agent. A one-year contract with renewal based on performance. Fluency in English and Mandarin is required.

Qualifications

• Diploma or equivalent; 1–3 years in facilities / cleaning contract administration (or similar) preferred.
• Strong MS Excel and document-control skills; organised, accurate and deadline-driven.
• Comfortable coordinating with site teams and clients.
• Experience with government or institutional contracts is a plus.
• Meticulous, highly motivated and well organized.
• Proficient in English and Mandarin.
• Possess working knowledge of Microsoft Office.
• Multitasking and time-management skills, with the ability to prioritize task.
• One year contract (renewal subject to performance and business need).

Responsibilities

• Attend day-to-day admin duties including incoming phone calls and emails.
• Maintain database, filing, scanning and photocopying.
• Provide support in daily operation activities and general office administration.
• Prepare weekly and monthly reports for operations.
• Assist in prepare quotation.
• Compile and submit monthly performance reports and mandatory records to the managing agent on time and accurately.
• Keep worker records current, IC, work permits, medical clearances, uniforms and equipment.
• Track cleaning performance against KPIs and prepare documentation for audits and inspections.
• Log and follow up on complaints, incidents and customer feedback.
• Support monthly site meetings, minutes and action tracking.
• Act as the administrative link between site supervisors, the managing agent and HQ.
• Any other ad-hoc administrative tasks assigned.

Job description

• Responsible for day-to-day admin duties which include attending to all incoming phone calls and emails
• Maintain database, filing, scanning and photocopying
• Provide support in daily operation activities and general office administration
• Prepare weekly and monthly reports for operations.
• Assist in prepare quotation.
• Compile and submit monthly performance reports and mandatory records to the managing agent on time and accurately
• Keep worker records current, IC, work permits, medical clearances, uniforms and equipment
• Track cleaning performance against KPIs and prepare documentation for audits and inspections
• Log and follow up on complaints, incidents and customer feedback
• Support monthly site meetings, minutes and action tracking
• Act as the administrative link between site supervisors, the managing agent and HQ
• Any other ad-hoc administrative tasks assigned

Requirements

• Diploma or equivalent; 1–3 years in facilities / cleaning contract administration (or similar) preferred
• Strong MS Excel and document-control skills; organised, accurate and deadline-driven
• Comfortable coordinating with site teams and clients
• Experience with government or institutional contracts is a plus
• Meticulous, highly motivated and well organized
• Proficient in English and Mandarin
• Possess working knowledge of Microsoft Office
• Multitasking and time-management skills, with the ability to prioritize task
• One year contract （renewal subject to performance and business need）