Project & Administrative Support Specialist - 12 Months Contract - $8k

MORGAN MCKINLEY PTE. LTD.; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

Morgan McKinley Pte Ltd is seeking a Project & Administrative Support Specialist to drive operational efficiency through end-to-end coordination of facility management, supplier engagement, site updates, and cross-functional administrative workflows.

The role requires 5–8 years in operations or project support, with strong Excel skills and experience in corporate real estate or vendor operations. A focus on accuracy and multi-tasking will be essential in this fast-paced environment.

Qualifications

• Bachelor's degree or equivalent professional credential.
• 5–8 years in operations, admin, or project support roles.
• Experience in corporate real estate or facility management preferred.
• Strong Excel skills for financial tracking and reporting.
• Excellent attention to detail and multi-deliverable management.

Responsibilities

• Coordinate physical site updates, including signage rollout and cross-department communications.
• Handle day-to-day premises administration: lease coordination, facility requests, vendor service agreements, and office moves.
• Track real estate expenditure: budgets, invoices, accruals, forecasting, cost analyses.
• Monitor action items and drive task completion across internal teams and external suppliers.
• Maintain administrative tracking systems and organize team documentation.

Skills

Project coordination

Operations

Vendor management

Cross-functional collaboration

Excel proficiency

Education

Bachelor's degree

Tools

Microsoft Excel

Job description

We are seeking an organized and proactive Project & Administrative Support Specialist to join our client, a Multinational Financial Institution. In this role, you will drive operational efficiency by delivering end-to-end coordination across facility management, supplier engagement, site rebranding initiatives, and cross-functional administrative workflows.

Responsibilities

• Coordinate physical site updates, overseeing signage rollout, securing internal/external sign-offs, and facilitating clear cross-departmental communications.
• Handle day-to-day premises administration, including lease coordination, facility maintenance requests, vendor service agreements, and workplace transitions (such as office refits, renovations, and staff relocations).
• Oversee real estate expenditure by tracking budget allocations, processing vendor invoices, computing monthly accruals, assisting with forecasting, and preparing cost analyses.
• Serve as a central point of contact to monitor action items, drive task completion, and resolve operational queries among internal departments, building managers, and external suppliers.
• Maintain administrative tracking systems, compile progress updates, and organize team documentation to support business management priorities.

Requirements & Qualifications

• Bachelor’s degree or equivalent professional credential.
• 5 to 8 years of proven track record in operations, administrative management, or project support roles.
• Prior exposure to corporate real estate, facility management, strategic sourcing, or vendor operations is highly preferred.
• Advanced skills in Microsoft Office suite (particularly strong proficiency in Excel for financial tracking and reporting).
• Sound business judgment with strong numerical skills, high attention to detail, and a disciplined approach to managing multiple deliverables simultaneously.
• With demonstrated experience coordinating across diverse internal teams and third-party partners.

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Morgan McKinley Pte Ltd
Koh Boon Sien
EA Licence No: 11C5502
EA Registration No. R1110345