Admin Assistant / Executive (6-Month Contract)

SKINLAB THE MEDICAL SPA PTE. LTD.; Singapore; Presencial; SGD 27.000 - 40.000; Jornada completa

Descripción de la vacante

SkinLab The Medical Spa Pte. Ltd. is seeking an organized administrative assistant to support the Business Support unit. You will manage electronic files, perform data entry, and prepare documents for submissions and applications.

You will coordinate meetings, track responses, and assist with events and office activities while handling confidential information with discretion.

Formación

• Prior administrative experience preferred; candidates with relevant skills are welcome to apply.
• Proficient with Microsoft Office, especially Excel and Word, and familiar with Google Drive.
• Accurate data entry and attention to detail are essential.
• Organised with ability to follow instructions and meet deadlines.
• Good communication and follow-up skills; discretion with confidential information.

Responsabilidades

• Organise and maintain electronic files and folders, including housekeeping of shared drives.
• Perform data entry and update records, databases and trackers.
• Prepare and compile documents for administration, applications and submissions.
• Coordinate meetings and training dates with stakeholders.
• Follow up on outstanding information and responses.
• Support admin and logistical arrangements for office activities and events.
• Conduct basic research and collate information.
• Perform other related duties as assigned.

Conocimientos

Data entry

Attention to detail

Organisational skills

Effective communication

Discretion with confidential info

Herramientas

Microsoft Office

Excel

Word

Google Drive

Descripción del empleo

Role Summary

Provide administrative and coordination support to the Business Support unit across office administration, documentation and assigned projects.

Key Responsibilities

• Organise and maintain electronic files and folders, including housekeeping of shared drives.
• Perform data entry and update records, databases and trackers based on information provided by the relevant team members.
• Prepare, organise and compile documents, forms and correspondence for administrative purposes, applications and submissions.
• Coordinate with relevant stakeholders to arrange mutually suitable dates and times for meetings and training sessions.
• Follow up on outstanding information, documents and responses.
• Support administrative and logistical arrangements for office activities and company events.
• Conduct basic research and collate information.
• Perform other related administrative duties as assigned by the supervisor.

Requirements

• Previous administrative experience preferred; candidates with relevant skills are welcome to apply.
• Proficient in Microsoft Office, particularly Excel and Word, and familiar with Google Drive.
• Accurate in data entry and attentive to detail.
• Organised and able to follow instructions and meet deadlines.
• Good communication and follow-up skills.
• Responsible, willing to learn and able to handle confidential information with discretion.
• Able to commit to a six-month contract.