Office Administrator

BASSETTI Group; Singapore; On-site; SGD 39,000 - 58,000; Full time

Job summary

BASSETTI Group is seeking a detail-oriented administrator to manage daily office operations in Singapore and coordinate with vendors for timely issue resolution.

The role covers supplies, asset management, travel logistics, onboarding/offboarding, IT support, and collaboration with HQ and regional teams. A Mandarin-speaking candidate based in Singapore is required, with a late-2026 start date.

Qualifications

• Must be a Singapore Citizen or PR.
• Must be able to speak, read and understand Mandarin Chinese well.
• Able to commence work in late November or early December 2026.

Responsibilities

• Identify and report office issues; coordinate with vendors to resolve them.
• Ensure smooth day-to-day office operations.
• Purchase and manage office supplies; maintain fixed-asset inventories.
• Coordinate payments, expense claims and reimbursements; assist with cost tracking.
• Arrange travel bookings and itineraries; support travel expense claims.
• Coordinate onboarding and offboarding procedures; assist with IT equipment arrangements and remote-access requests.
• Coordinate with HQ and regional teams (business, finance, IT, HR) to support internal activities.
• Coordinate recurring activities and maintain operational records and logs.
• Handle other administrative tasks as required.

Skills

Mandarin Chinese proficiency

Job description

1. Daily Office Operations & Vendor Coordination

• Identify and report office issues and coordinate with vendors to resolve them.
• Ensure smooth day-to-day office operations.

2. Office Supplies & Asset Management

• Purchase and manage office supplies.
• Maintain and update fixed-asset inventories.

3. Finance & Expense Support

• Coordinate payments, expense claims and reimbursements.
• Assist with cost tracking and related administrative matters.

4. Travel & Logistics

• Arrange travel bookings and itineraries.
• Support travel expense claims and reimbursements.

5. Employee Onboarding, Offboarding & IT Support

• Coordinate onboarding and offboarding procedures.
• Assist with IT equipment arrangements and remote-access requests.

6. Cross-functional Collaboration

• Coordinate with HQ and regional teams, including business, finance, IT and HR.
• Support internal activities and office culture initiatives.

7. Calendar-driven Operations

• Coordinate recurring activities such as holiday gifts, annual budgeting, year-end parties and period-end closing.
• Maintain relevant records and operational logs.

8. Other Responsibilities

- Handle other administrative tasks as required.

Requirements

• Must be a Singapore Citizen or Permanent Resident (PR).
• Must be able to speak, read and understand Mandarin Chinese well.
• Able to commence work in late November or early December 2026.