Administrative Officer

Focal Search Pte Ltd; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading recruitment firm in Singapore is looking for an Administrative Assistant to provide essential support to the General Manager and technical team. Key responsibilities include managing calls, data entry, and documentation, as well as creating reports and coordinating travel plans. Candidates should ideally have 1-2 years of administrative experience and a minimum qualification of ITE, diploma, or A-level. This is a great opportunity for those wishing to enhance their administrative skills in a dynamic environment.

Qualifications

• Experience in administration for one to two years is ideal.

Responsibilities

• Support the team with daily administrative tasks.
• Provide administrative support to the technical team.
• Handle calls and data entry.
• Coordinate and file documentation.
• Create presentation materials and inspection reports.
• Plan travel and vessel inspections.
• Monitor invoices and reimbursement claims.
• Perform additional ad hoc tasks.

Education

ITE, diploma, or A-level

Job description

• The primary duty of the administrative assistant, who answers to the General Manager, is to support the team on a daily basis with administrative tasks.
• Give the technical team administrative support.
• Taking calls
• Data entry, coordination, and filing of pertinent documentation
• Create presentation materials and frequent vessel inspection reports.
• Make travel and ship inspection plans.
• Monitor invoices for submission to the accounts department and supervise reimbursement claims.
• Carry out additional ad hoc tasks as given

Job Requirements

• Experience in administration for one to two years is ideal.
• A minimum of an ITE, diploma, or A-level