HR/Admin

ANN ENGINEERING PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

ANN ENGINEERING PTE. LTD. seeks an experienced Administration Officer to supervise daily support operations and plan efficient administrative procedures.

You will lead a team to complete a broad range of duties across departments and streamline processes. The ideal candidate will have excellent communication and organizational skills, and be well-versed in departmental policies, with the ability to identify and implement improvements for efficiency.

Qualifications

• Shipyard experience mandatory and highest priority.
• Experience in administration management and coordinating departmental activities.
• In-depth understanding of office management procedures and regulatory requirements.
• Familiarity with budgeting, cost control, facilities management and admin resource planning.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Strong analytical thinking and ability to identify issues and provide practical solutions.
• Excellent organizational, multitasking, and detail-oriented skills.
• Leadership and teamwork capabilities to coordinate staff and tasks.
• Educational qualification: Diploma or Bachelor’s Degree in Business Administration, Management, or related discipline.

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Recruit and train personnel and allocate responsibilities and office space.
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Manage schedules and deadlines.
• Monitor inventory of office supplies and purchasing of new material within budgetary constraints.
• Monitor costs and expenses to assist in budget preparation.
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians).
• Organize and supervise other office activities (recycling, renovations, event planning etc.).
• Ensure operations adhere to policies and regulations.
• Keep abreast with all organizational changes and business developments.

Skills

Shipyard experience

Administrative management

Office management & compliance

Financial & facilities management

Microsoft Office proficiency

Analytical thinking

Organizational skills

Leadership & teamwork

Education

Diploma or Bachelor’s Degree in Business Administration/Management

Job description

We are looking for an experienced Administration Officer to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments

Requirements and Skills

• Shipyard Experience - Mandatory and Highest Priority

  Must have prior working experience in a shipyard or with a contractor providing services to shipyards. Candidates with direct shipyard experience or experience managing administration for shipyard contractors will be given the highest priority.

• Proven Administrative Management Experience

  Demonstrated experience in administration management, including overseeing daily administrative operations and coordinating departmental activities.

• Knowledge of Office Management and Compliance

  In-depth understanding of office management procedures, departmental policies, and applicable legal and regulatory requirements.

• Financial and Facilities Management

  Familiarity with basic financial management, budgeting, cost control, facilities management, and administrative resource planning.

• Computer Proficiency

  Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.

• Analytical and Problem-Solving Skills

  Strong analytical thinking, sound judgment, and the ability to identify issues and implement practical solutions.

• Organizational and Multitasking Abilities

  Excellent organizational skills, attention to detail, and the ability to manage multiple priorities effectively in a fast-paced working environment.

• Leadership and Teamwork

  A responsible team player with good leadership, communication, interpersonal, and staff coordination skills.

• Educational Qualifications

  Diploma or Bachelor's Degree in Business Administration, Management, or a related discipline.