ADMIN / SALES

ANN ENGINEERING PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

ANN ENGINEERING PTE. LTD. seeks an experienced Administration Officer to supervise daily support operations, lead a team, and implement efficient administrative procedures across departments. The role requires strong communication and organizational skills and a proactive approach to streamline processes.

The candidate will ensure the smooth flow of information, oversee schedules, budgeting, and facilities, and align operations with company policies and regulatory requirements.

Qualifications

• Shipyard experience in administration is mandatory and highest priority.
• Proven administrative management experience overseeing daily operations and coordinating departmental activities.
• Knowledge of office management procedures, policies, and applicable regulatory requirements.
• Familiarity with budgeting, cost control, facilities management, and administrative resource planning.

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments

Skills

Leadership

Organization

Multitasking

Analytical thinking

Communication

Budgeting

Office software

Education

Diploma or Bachelor's Degree in Business Administration

Management

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

We are looking for an experienced Administration Officer to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Responsibilities

Plan and coordinate administrative procedures and systems and devise ways to streamline processes

Recruit and train personnel and allocate responsibilities and office space

Assess staff performance and provide coaching and guidance to ensure maximum efficiency

Ensure the smooth and adequate flow of information within the company to facilitate other business operations

Manage schedules and deadlines

Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

Monitor costs and expenses to assist in budget preparation

Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

Organize and supervise other office activities (recycling, renovations, event planning etc.)

Ensure operations adhere to policies and regulations

Keep abreast with all organizational changes and business developments

Requirements and Skills

1. Shipyard Experience – Mandatory and Highest Priority
   Must have prior working experience in a shipyard or with a contractor providing services to shipyards. Candidates with direct shipyard experience or experience managing administration for shipyard contractors will be given the highest priority.

2. Proven Administrative Management Experience
   Demonstrated experience in administration management, including overseeing daily administrative operations and coordinating departmental activities.

3. Knowledge of Office Management and Compliance
   In-depth understanding of office management procedures, departmental policies, and applicable legal and regulatory requirements.

4. Financial and Facilities Management
   Familiarity with basic financial management, budgeting, cost control, facilities management, and administrative resource planning.

5. Computer Proficiency
   Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.

6. Analytical and Problem-Solving Skills
   Strong analytical thinking, sound judgment, and the ability to identify issues and implement practical solutions.

7. Organizational and Multitasking Abilities
   Excellent organizational skills, attention to detail, and the ability to manage multiple priorities effectively in a fast-paced working environment.

8. Leadership and Teamwork
   A responsible team player with good leadership, communication, interpersonal, and staff coordination skills.

9. Educational Qualifications
   Diploma or Bachelor's Degree in Business Administration, Management, or a related discipline.