Marine Assistant (Ship Management)

Direct Search Global; Singapore; On-site; SGD 39,000 - 56,000; Full time

Job summary

Direct Search Global is seeking an administrative support role in Singapore to assist the Marine Manager and Superintendents with vessel operations and compliance documentation.

You will coordinate PSC/Flag inspections, prepare monthly reports and KPIs, and assist with audits and daily vessel management tasks. The role requires independence, teamwork, and proficiency in MS Office.

Qualifications

• 1–2 years of relevant experience in vessel operations, maritime administration, or related field.
• Ability to work independently while also contributing effectively as part of a team.
• Proficiency in Microsoft Office applications.

Responsibilities

• Provide direct operational and administrative support to the Marine Manager and Superintendents in managing vessel operations.
• Coordinate and follow up on Port State Control (PSC) and Flag State inspections, including documentation and records.
• Prepare and consolidate month-end reports and vessel KPIs.
• Complete and maintain Vessel Questionnaires and related documentation.
• Assist with internal and external audit reports, including tracking and following up on outstanding items.
• Handle and coordinate day-to-day operational and administrative matters related to vessel management.

Skills

Teamwork

Independence

Communication

Education

Diploma

ITE/O-Level

Tools

Microsoft Office

Job description

Role Overview:

Provide administrative and operational support to the Marine Manager and Superintendents, assisting with vessel operations, compliance documentation, reporting, audits, and daily coordination to ensure smooth and efficient vessel management.

Main Responsibilities:

• Provide direct operational and administrative support to the Marine Manager and Superintendents in managing vessel operations.
• Coordinate and follow up on Port State Control (PSC) and Flag State inspections, including the necessary documentation and records.
• Prepare and consolidate month-end reports and vessel Key Performance Indicators (KPIs).
• Complete and maintain Vessel Questionnaires and related documentation.
• Assist with internal and external audit reports, including tracking and following up on outstanding action items.
• Handle and coordinate day-to-day operational and administrative matters related to vessel management.

Requirements:

• Minimum O-Level, ITE, Diploma, or equivalent qualification.
• 1–2 years of relevant experience in vessel operations, maritime administration, or a related field is preferred.
• Candidates with less experience but the right qualifications and a willingness to learn may also be considered.
• Ability to work independently while also contributing effectively as part of a team.
• Proficient in Microsoft Office applications.