Administrative Officer (Shipping industry)

Focal Search Pte Ltd; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A recruitment firm in Singapore seeks an Administrative Officer for the shipping industry. The role involves supporting the national director with secretarial tasks and office management, greeting clients, and ensuring a tidy workspace. Responsibilities include follow-ups on claims, data analysis, and handling office supplies. Strong organizational and communication skills are essential for this position in a dynamic environment.

Qualifications

• Experience in administrative roles, preferably in the shipping industry.
• Exceptional communication and organizational skills.
• Proficient in handling office administrative tasks including data entry and filing.

Responsibilities

• Assist with secretarial and administrative tasks for the national director.
• Follow up on claims and analyze data for reporting.
• Greet clients and ensure the office is well-organized.

Job description

About the job Administrative Officer (Shipping industry)

• Help with secretarial and administrative tasks as designated by the national director.
• Promptly following up on claims, gathering and analyzing data, compiling and filing pertinent paperwork, coordinating the director's interactions with internal and external stakeholders, and creating reports and presentation materials for business presentations are all included in this.
• As an exceptional receptionist, you will greet clients and guests at our office, monitor visitor access and security, handle mail/postal and delivery matters, and answer phones to resolve inquiries or quickly refer them to the appropriate department for action.
• In charge of making sure the office is neat and tidy, buying supplies for the office and pantry, replacing or maintaining printers and copiers on time, managing the office's facilities, and handling telco issues
• As assigned, assist with all office events and carry out other ad hoc tasks.