Administrative Assistant

Focal Search Pte Ltd; Singapore; On-site; SGD 45,000 - 67,000; Full time

Job summary

A recruitment agency is seeking candidates for an administrative role focusing on marine operations in Singapore. The ideal candidate will hold a diploma in marine engineering or a similar field and possess at least 2 years of relevant experience in the oil trading sector. Responsibilities include dispatching essential maritime documents, monitoring acknowledgments, and maintaining departmental statistics. Proficient use of Microsoft Office applications is essential. Candidates should be meticulous, diligent, and exhibit strong drafting and verbal communication skills.

Qualifications

• At least 2 years work experience in oil trading industry and in similar role.
• Proficient in Microsoft office applications.
• Meticulous, diligent and professional.
• Good drafting and verbal communication skills.

Responsibilities

• Dispatch Notices to Mariners and training materials to vessels.
• Monitor acknowledgement receipts.
• Edit amendments to Controlled Documents.
• Maintain statistics of all casualties and incidents reported by vessels.
• Process and maintain records of all Department invoices.
• In-charge of the Department reference publication library.
• Assist in other administrative matters.
• Any other ad-hoc duties as assigned

Skills

Meticulous

Diligent

Professional

Good drafting skills

Good verbal communication skills

Education

Diploma in marine engineering or similar field

Tools

Microsoft Office (Word, Excel)

Job description

Responsibilities

• Dispatch Notices to Mariners, Port Marine/Shipping Circulars and Notices, safety circulars, training materials, documents and amendments to vessels.
• Monitor acknowledgement receipts for (.1)
• Assist in editing amendments to Controlled Documents.
• File and maintain statistics of all casualties and incidents reported by vessel.
• Process and maintain records of all Department invoices.
• In-charge of the Department reference publication library.
• Assist in other administrative matters.
• Any other ad-hoc duties as assigned

Requirements

• Diploma in marine engineering or similar field (maritime or engineering majors are preferred)
• At least 2 years work experience in oil trading industry and in similar role
• Meticulous, diligent and professional
• Good drafting and verbal communication skills

Proficient in Microsoft office applications, including Words and Excel