Admin Assistant (Offshore)

TALENT TITANS PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Talent Titans PTE. LTD. in Singapore is seeking a proactive administrative assistant to support daily office operations. You will handle emails, phone enquiries, data entry, and maintain documents and records.

You will assist the operations team with vessel-related documents, manage document registers, coordinate travel and meetings, process invoices, and liaise with suppliers and internal teams to ensure timely deliveries and accurate records.

Qualifications

• General office administrative duties
• Strong data entry accuracy
• Document management and recordkeeping
• Liaison with suppliers and internal teams

Responsibilities

• Handle general office administration, including emails, telephone enquiries, correspondence, filing and data entry.
• Prepare and maintain documents, reports, spreadsheets and administrative records.
• Support the operations team with vessel-related documentation, crew records and project administration.
• Maintain document registers, monitor expiry dates and follow up on renewals with the relevant personnel.
• Assist with travel, accommodation, transport and meeting arrangements for staff and crew as required.
• Assist with preparing purchase orders, compiling invoices and delivery orders, and submitting supporting documents for payment processing.
• Liaise with suppliers, service providers and internal teams on administrative matters, orders and deliveries.
• Maintain office supplies and coordinate office maintenance and service arrangements.
• Assist with employee records, leave tracking and onboarding documentation.
• Handle confidential information responsibly and keep records accurate, organised and accessible.
• Perform other administrative duties assigned by management.

Skills

Office administration

Data entry

Document preparation

Vendor liaison

Tools

MS Office

Job description

Key Responsibilities

• Handle general office administration, including emails, telephone enquiries, correspondence, filing and data entry.
• Prepare and maintain documents, reports, spreadsheets and administrative records.
• Support the operations team with vessel-related documentation, crew records and project administration.
• Maintain document registers, monitor expiry dates and follow up on renewals with the relevant
  personnel.
• Assist with travel, accommodation, transport and meeting arrangements for staff and crew as required.
• Assist with preparing purchase orders, compiling invoices and delivery orders, and submitting supporting documents for payment processing.
• Liaise with suppliers, service providers and internal teams on administrative matters, orders and deliveries.

• Maintain office supplies and coordinate office maintenance and service arrangements.
• Assist with employee records, leave tracking and onboarding documentation.
• Handle confidential information responsibly and keep records accurate, organised and accessible.
• Perform other administrative duties assigned by management.