CONSTRUCTION SITE ADMIN

LHH TECHSERV PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

LHH TECHSERV PTE. LTD. is seeking a diligent Site Administrator to provide comprehensive on-site administrative support for construction teams.

The role focuses on document control, attendance tracking, and coordination with site staff, subcontractors, suppliers, and office personnel to ensure smooth project operations. The ideal candidate will handle filing, data entry, and site records while maintaining accurate documentation and timely submissions.

Qualifications

• Minimum 2 years of relevant administrative experience.
• Ability to work in a construction site office environment.
• Proficient in Microsoft Word and Excel.
• Strong communication and coordination skills to liaise with multiple stakeholders.

Responsibilities

• Deliver daily administrative support to the construction site team to ensure efficient site operations.
• Manage filing, documentation, data entry, and upkeep of accurate site records for easy retrieval and compliance.
• Prepare and update attendance records, timesheets, reports, and other essential site documents to track workforce and project progress.
• Assist in maintaining workers' records and related administrative documentation to support site management.
• Coordinate communication and logistics with site staff, subcontractors, suppliers, and office personnel to facilitate smooth workflows.
• Prepare documents, forms, letters, and submissions required for site operations to meet project deadlines.
• Organize and maintain filing systems for delivery orders, invoices, drawings, and project documents to ensure document integrity.
• Monitor and replenish site office stationery and supplies to support uninterrupted administrative functions.
• Execute other administrative duties assigned by the Project Manager or site management to support project needs.

Skills

Administrative experience

Documentation

Communication

Coordination

Tools

Microsoft Word

Microsoft Excel

Email

Job description

Job Summary

Provide comprehensive administrative support to the construction site team by managing documentation, coordinating with site personnel and suppliers, maintaining records, and ensuring smooth site office operations.

Responsibilities

• Deliver daily administrative support to the construction site team to ensure efficient site operations
• Manage filing, documentation, data entry, and upkeep of accurate site records for easy retrieval and compliance
• Prepare and update attendance records, timesheets, reports, and other essential site documents to track workforce and project progress
• Assist in maintaining workers' records and related administrative documentation to support site management
• Coordinate communication and logistics with site staff, subcontractors, suppliers, and office personnel to facilitate smooth workflows
• Prepare documents, forms, letters, and submissions required for site operations to meet project deadlines
• Organize and maintain filing systems for delivery orders, invoices, drawings, and project documents to ensure document integrity
• Monitor and replenish site office stationery and supplies to support uninterrupted administrative functions
• Execute other administrative duties assigned by the Project Manager or site management to support project needs

Required competencies and certifications

• Minimum 2 years of relevant administrative experience to perform core administrative tasks effectively
• Ability to work in a construction site office environment to support on-site administrative functions

Preferred competencies and qualifications

• Construction site administrative experience to enhance understanding of site-specific processes
• Basic proficiency in Microsoft Word, Excel, and email to manage documentation and communication
• Strong communication and coordination skills to liaise effectively with multiple stakeholders
• Responsible, organized, and able to work independently to manage tasks efficiently

Other Information

Working Days:

• 5.5-day work week