Administrative Manager

VENKEE MARINE SERVICES PTE. LTD.; Singapore; On-site; SGD 45,000 - 75,000; Full time

Benefits offered by this job

Friendly working environment

Growth opportunities

Job summary

VENKEE MARINE SERVICES PTE. LTD. is seeking an organized Administration Manager to lead daily administrative operations and HR support in Singapore. The role covers staff records, payroll, recruitment, and compliance with local regulations.

The ideal candidate has 3–5 years of HR/admin experience, diplomas or degrees, strong communication skills, and the ability to work independently. Benefits include a stable full-time position with growth opportunities within the company.

Qualifications

• Requires Diploma or Bachelor’s in related fields
• 3–5 years’ HR and administration experience
• Able to work independently with minimal supervision
• Excellent communication and interpersonal skills
• Sound knowledge of Singapore employment regulations

Responsibilities

• Lead daily administrative operations and HR support functions
• Maintain staff database and efficient filing system for employee documents
• Oversee leave types, attendance and claims processing
• Manage end-to-end recruitment from posting to onboarding and offboarding
• Prepare employment contracts and HR letters
• Process monthly payroll and social contributions
• Handle work pass transactions and renewals
• Monitor HR policies and regulatory compliance for management guidance
• Field employee inquiries and coordinate accommodations
• Review workflows and coordinate with departments to allocate resources efficiently
• Perform ad-hoc admin tasks as required

Job description

We are looking for an organized, and experienced Administration Manager to lead the company’s daily administrative operations and human resource support functions.

Roles & Responsibilities

• In charge of staff database and maintain efficient filing system of employee documents.
• Administration of all leave types, attendance and claims.
• Manage the end-to-end recruitment process, from job posting to onboarding and offboarding.
• Preparation of employment contract, letter of appointment, memorandum and other HR-related letters.
• Process monthly payroll.
• Submission of IR21 and IR8A.
• Work pass transactions, including application, issuance, and renewal.
• Monitoring of labour law obligations and guidance to management on HR regulations, policies and best practices.
• Handling employee's queries and accommodations related matters.
• Assist in employee certification renewal and insurance (FWMI,WICA,Vehicle) renewal.
• Review internal workflows and facilitate communication between several departments to ensure resources are allocated effectively.
• May perform other ad-hoc administration tasks as and when required.

Requirements

Diploma/ Bachelor's Degree or related fields.

At least 3-5 years of HR and administration experience.

Able to work independently with minimal supervision.

Good communication and interpersonal skills.

Good knowledge of Singapore employment regulations (employment process, social contribution, tax, work permit).

Why Join Us

• Friendly and supportive working environment.
• Opportunity to gain practical experience in administration and human resource.
• Stable full-time employment with room to grow with the company.

We regret to inform that only shortlisted candidates will be notified! Thank you for your interest and application.