HR & Office Administration Manager

jac recruitment pte. ltd.; Singapore; On-site; SGD 90,000 - 120,000; Full time

Benefits offered by this job

Central location

Regular office hours

Job summary

Jac Recruitment Pte. Ltd. is partnering with a well-established international travel and hospitality organization in Singapore to recruit an experienced HR & Office Administration Manager.

You will lead end-to-end HR operations, oversee office administration and ensure compliant, efficient services to support business growth. The ideal candidate has at least 8 years in HR and admin, 2 years of people management, strong knowledge of the Singapore Employment Act, PDPA and payroll processes, and

Qualifications

• 8+ years of relevant experience in HR and office administration.
• 2+ years of people management experience.
• Strong knowledge of the Singapore Employment Act, payroll administration, work pass regulations and statutory requirements.
• Exposure to corporate secretarial matters and PDPA compliance will be advantageous.

Responsibilities

• Manage end-to-end HR operations including recruitment, onboarding, payroll, benefits, leave, attendance, work passes and records.
• Oversee office administration, facilities, vendors and budgets to maintain an efficient workplace.
• Drive HR policies, compliance, audits and governance across HR and admin functions.
• Lead and develop the HR/admin team and collaborate with senior management on initiatives.

Skills

HR management

People management

Stakeholder management

Policy development

Attention to detail

Education

Degree in HRM or related discipline

Tools

Payroll software

MS Office

HRIS systems

Job description

Our client is a well-established international organization within the travel and hospitality industry, with a strong presence across Asia. They are seeking an experienced HR & Office Administration Manager to support business operations, drive HR excellence, and lead administrative functions within their Singapore office.

Key Responsibilities

Human Resource Management

• Manage end-to-end HR operations including recruitment, onboarding, offboarding, payroll, employee benefits, leave administration, attendance management, work passes and employee records.
• Lead and guide the HR team to ensure accurate and timely execution of HR processes and services.
• Develop, review and implement HR policies and procedures in compliance with Singapore employment regulations and business requirements.
• Support management in workforce planning, talent development, succession planning and organizational initiatives.
• Drive learning and development initiatives, including training needs analysis and employee development programs.
• Manage performance appraisal processes and provide HR guidance on employee performance matters.
• Act as a trusted HR partner to employees and managers on employment-related matters and employee relations issues.
• Oversee employee insurance programs and coordinate with external providers.
• Ensure timely statutory submissions and compliance reporting.
• Continuously improve HR processes, systems and service delivery standards.

Office Administration

• Oversee daily office administration to maintain an efficient and productive work environment.
• Manage office facilities, vendors, service providers, maintenance matters and operational budgets.
• Develop and maintain administrative policies, procedures and documentation.
• Coordinate company events, office projects and administrative initiatives.
• Liaise with external corporate secretarial service providers on statutory matters and filing requirements.
• Support PDPA compliance efforts and records management practices.

Compliance & Internal Controls

• Implement and maintain internal controls across HR and administrative functions.
• Support compliance initiatives, audits and policy implementation.
• Monitor corrective actions and follow up on compliance-related matters.
• Ensure proper documentation, approval workflows and governance standards are maintained.

Team Leadership

• Lead, coach and develop team members to achieve operational excellence.
• Allocate workload, monitor performance and maintain service standards.
• Partner closely with senior management on key HR and administrative initiatives.

Requirements

• Degree in Human Resource Management, Business Administration or related discipline.
• Minimum 8 years of relevant experience in HR and office administration functions.
• At least 2 years of people management experience.
• Strong knowledge of Singapore Employment Act, payroll administration, work pass regulations and statutory requirements.
• Experience handling office automation, vendor management and facilities coordination.
• Exposure to corporate secretarial matters and statutory compliance will be advantageous.
• Familiarity with PDPA requirements and internal control frameworks.
• IHRP-CP or IHRP-SP certification is an added advantage.
• Strong communication and stakeholder management skills.
• Detail-oriented, organized and able to manage multiple priorities independently.
• Proficient in Microsoft Office and HR/payroll systems.

Why Apply?

• Stable and established organization
• Broad exposure across HR, administration and compliance functions
• Opportunity to lead a team and drive process improvements
• Convenient central office location
• Attractive work-life balance with regular office hours

Readyto Take the Next Step?

Do note that we willonly be in touch if your application is shortlisted.