Administrative Executive / Executive Assistant

ZY FUTURE INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading international firm in Singapore is looking for an experienced administrative professional to provide support to senior management and liaise with teams across Singapore and China. The ideal candidate will have 1-3 years of experience in administration or executive assistant roles, be fluent in English and Mandarin, and possess strong organizational skills. This role includes scheduling meetings, managing documents, and supporting finance-related administrative processes, ensuring compliance with company standards.

Qualifications

• 1-3 years of relevant experience in administration or executive assistant roles.
• Experience supporting senior management is a plus.
• Familiarity with basic office administrative processes.

Responsibilities

• Independently schedule and coordinate meetings and take minutes.
• Liaise with multiple teams and partners.
• Provide day-to-day administrative support to senior management.
• Assist with administrative-related expense processes.
• Assist in arranging business meetings and partner visits.

Skills

Fluent in English

Fluent in Mandarin

Strong organizational skills

Attention to detail

Ability to execute tasks reliably

Job description

Key Responsibilities

1. Administrative & Process Execution

• Independently schedule and coordinate meetings, take meeting minutes, and follow up on action items

• Organize and maintain documents and records, ensuring proper filing and process compliance

• Support internal administrative workflows and continuously improve operational efficiency

2. Cross-Team Communication & Coordination

• Liaise with multiple teams and partners, including:

  • Singapore OGP team

  • Beijing team and China-based partners

• Communicate clearly and professionally in both English and Mandarin via calls, emails, and meetings

3. Executive Support

• Provide day-to-day administrative support to Directors, CEOs, and Senior Management

• Attend external meetings with management and summarize key points and follow-up actions

• Assist in optimizing time and task management for senior leadership

4. Administrative & Finance Collaboration

• Assist with administrative-related expense processes (e.g., utilities, network, office rent)

• Support finance in organizing payment-related documents (no bookkeeping required)

5. Business & Event Support

• Assist in arranging business meetings, meals, and partner visits

• Ensure all activities are well-organized, professional, and compliant with company processes

Requirements

• 1–3 years of relevant experience in administration, secretarial work, or executive assistant roles

• Experience supporting senior management (Director / CEO / Senior Manager) is a plus

• Fluent in English and Mandarin, both written and spoken tocoordinateeffectivelywithlocalandoverseasteams

• Strong organizational skills, attention to detail, and ability to execute tasks reliably

• Familiarity with basic office administrative processes and ability to collaborate effectively with finance teams

• Able to work efficiently in a cross-cultural, multi-team environment

• Experience in engineering, consulting, or professional services firms is a plus