Administrative Executive

Singapore International Arbitration Centre; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Singapore International Arbitration Centre is seeking an experienced administrator to handle a range of PA and coordination duties, including calendar management for the CEO, and secretariat support for interdepartmental meetings. You will coordinate visits and events, and provide logistics for SIAC’s training programmes and Academy courses, both in-person and online.

The role requires a Diploma or equivalent and at least 3 years’ admin experience, with proficiency in MS Office, Zoom and MS

Qualifications

• Diploma or equivalent is required.
• 3+ years of admin experience incl. handling correspondence, procurement and database management.
• Experience supporting C-Suite or Management executives is relevant.
• Proficient with MS Office and online event platforms (Zoom, MS Teams).
• Strong written and verbal communication; meticulous and well-organised.

Responsibilities

• Handle administrative and coordination duties for the department, including PA tasks, travel and scheduling support for the CEO.
• Provide secretariat support for interdepartmental meetings and agenda prep.
• Coordinate visits and events for SIAC.
• Support administration, promotion and logistics for SIAC training programmes, Academy courses, seminars and modules (in-person and online).
• Liaise with trainers and participants on registration, payment, course materials and scheduling.
• Prepare evaluation reports, attendance certificates and CPD reports.

Skills

Office suite

Communication skills

Interpersonal skills

Multi-tasking

Team player

Education

Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Zoom

Microsoft Teams

Job description

• Handle administrative and coordination matters for the department including PA duties, travel arrangements, and scheduling support to the CEO
• Provide secretariat support for interdepartmental meetings, including preparing agendas
• Assist in and coordinate visits and events
• Provide administration, promotional and logistical support for SIAC training programmes, Academy courses, seminars and modules (in-person and online)
• Liaise with trainers and participants on administration and logistical matters including registration, payment, course material and scheduling
• Prepare evaluation reports, certificates of attendance and CPD reports
• Manage the SIAC Academy mailbox and attend to enquiries relating to courses
• Support management of general e-mail enquiries
• Update SIAC Academy alumni directory and list of lecturers
• Support Young SIAC and other SIAC-related membership and volunteer groups including handling enquiries and database administration
• Handle any other administrative and coordination matters for the department as assigned

Job Requirements

• Minimum Diploma or equivalent
• At least 3 years of experience in administration, including dealing with written correspondence, procurement and database management preferred
• Experience working for C-Suite or Management executives is relevant to this role
• Proficient in Microsoft Office applications like Word and Excel and online event platforms like Zoom and Microsoft teams
• Team player, good interpersonal, oral and written communication skills
• Meticulous, organised, high attention to detail and able to multi-task
• Service-oriented mindset