Administration & Accounts Executive

Securities Association of Singapore; Singapore; On-site; SGD 38,000 - 54,000; Full time

Job summary

Securities Association of Singapore is seeking a proactive Secretariat and Administration professional to support the Association's secretariat functions, administration operations, and processing of industry claims.

You will coordinate meetings, prepare agendas, minutes, handle payments and finance duties, maintain records, and liaise with authorities. This role requires a Diploma and at least 2 years' relevant experience, with strong Microsoft Office skills and discretion.

Qualifications

• Minimum 2 years of experience in secretariat, administration, accounting or finance roles.
• Diploma in Accounting, Business Administration, Finance or related discipline.
• Proficient in Microsoft Office applications.
• Able to handle confidential information with discretion and professionalism.
• Proactive and self-motivated; able to work independently and in a small team.

Responsibilities

• Provide secretariat support to committees, coordinate meetings, prepare agendas and minutes.
• Handle day-to-day administrative and office operations; maintain filing and digital documentation.
• Process payments, bank reconciliations, and liaise with outsourced accounting services.
• Support budgeting, financial forecasting, and financial reporting; assist audits and tax filing.

Skills

Organizational skills

Multitasking

Attention to detail

Discretion and professionalism

Education

Diploma in Accounting, Business Administration, Finance or related discipline

Tools

Microsoft Office

Job description

To support the Association's secretariat functions, administrative operations, and processing of industry claims.

Secretariat Support

• Provide secretariat support to the Association's committees.
• Coordinate meetings, prepare agendas, discussion papers, and minutes.
• Assist in collating feedback or polls from members on industry issues and publishing insights or research reports.
• Liaise with Registry of Societies or other relevant authority for annual returns or other mandatory submissions.

Administration

• Handle day-to-day administrative and office operations.
• Support procurement, vendor coordination, and office supplies management.
• Maintain proper filing systems and digital documentation.
• Maintain policies relating to corporate services and HR matters.

Finance

• Handle payments, bank reconciliation and liaisewith outsourced accounting service to prepare accounts.
• Maintain records of financial statements, claims,reconciliations.
• Process and verify claims for any industry grant submissions.
• Support budgeting, financial forecasting, and financial reporting.
• Support audits and compliance reviews, including liaising with auditor on annual preparation of audited financial statements, and filing of tax returns.
• Liaise with banks on any banking or investment matters.

If you are:

• Mission-minded about growing the Singapore financial sector and in creating an impact to our capital markets.
• At least a Diploma in Accounting, Business Administration, Finance or a related discipline.
• Minimum 2 years of experience in secretariat, administration, accounting or finance roles.
• Possess strong organizational and multitasking skills with attention to detail.
• Proficient in Microsoft Office applications.
• Able to handle confidential information with discretion and professionalism.
• Proactive and self-motivated individual, able to work independently as well as collaboratively in a small-team structure.