Administrative Executive

SCB CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 36,000 - 47,000; Part time

Job summary

SCB CONSTRUCTION PTE. LTD. is seeking an administrative support professional to handle incoming calls, relay messages, greet visitors, and maintain professional Front-of-House operations in Singapore.

The role includes onboarding, work-pass assistance, and coordinating meetings, travel, visas, and conferences in collaboration with the Business Development team. You will also assist with MS Teams setup, database updates, and general administrative duties, ensuring procedures are followed and

Qualifications

• Experience handling switchboard calls and relaying messages.
• Able to coordinate meetings and coordinate travel arrangements.
• Familiar with MS Teams setup and conference calls.

Responsibilities

• Answer and process incoming calls via switchboard and transfer as needed.
• Record and relay oral and written messages promptly.
• Greet visitors professionally and assist callers.
• Follow procedures and protocols.
• Provide general office admin support including onboarding and work passes.
• Ensure meeting rooms are prepared with supplies and tidy after use.
• Assist with MS Teams/conference call setups.
• Coordinate seminars and conferences with Business Development; arrange travel and visas and update database.
• Provide other administrative duties.

Skills

Call handling

Message relay

MS Teams setup

Event coordination

Travel arrangements

Tools

MS Teams

Database management

Job description

Answer and process all incoming calls via the switchboard, transferring the call to the relevant individual.

Accurately record and promptly relay oral and written messages.

Welcome and assistant callers and direct visitors in a professionals manner.

Follow correct procedures, instructions and protocols.

Provide general office administrative support and assisting in recruiting, including employee onboarding and application of any applicable work passes.

Responsibility for ensuring all meeting rooms are set up correctly for each external meeting with adequate supplies of notebooks ,pens and refreshments and are cleared and tided after each meeting.

Assist with MS teams/conference call set ups.

Coordinate all seminars and conferences with the Business Development team.Make travel arrangements, organise visaa and transfers.Manage and update database.

Provide other administrative duties.