Administrative Executive

SCB Construction; Singapore; On-site; SGD 33,000 - 60,000; Full time

Job summary

SCB Construction is seeking an organized administrative assistant to support daily reception and office operations in Singapore. You will handle switchboard calls, relay messages, assist visitors, and maintain professional procedures across activities.

You will also assist in recruitment activities, onboarding, and work passes, while coordinating seminars, travel, visas, and data updates. Proficiency with MS Teams and meeting setup is preferred, along with a proactive, reliable work ethic.

Responsibilities

• Answer and process all incoming calls via the switchboard, transferring to the relevant individual.
• Record and relay oral and written messages accurately and promptly.
• Welcome, assist callers and direct visitors in a professional manner.
• Follow correct procedures, instructions and protocols.
• Provide general office administrative support; assist in recruiting, onboarding, and work passes.
• Ensure meeting rooms are set up with supplies and refreshments; tidy after meetings.
• Assist with MS Teams and conference call setups.
• Coordinate seminars and conferences with the Business Development team; arrange travel, visas, transfers; update database.
• Provide other administrative duties.

Job description

Answer and process all incoming calls via the switchboard, transferring the call to the relevant individual.

Accurately record and promptly relay oral and written messages.

Welcome and assistant callers and direct visitors in a professionals manner.

Follow correct procedures, instructions and protocols.

Provide general office administrative support and assisting in recruiting, including employee onboarding and application of any applicable work passes.

Responsibility for ensuring all meeting rooms are set up correctly for each external meeting with adequate supplies of notebooks ,pens and refreshments and are cleared and tided after each meeting.

Assist with MS teams/conference call set ups.

Coordinate all seminars and conferences with the Business Development team.Make travel arrangements, organise visaa and transfers.Manage and update database.

Provide other administrative duties.