ADMINISTRATIVE ASSISTANT

PERMA-LINER INDUSTRIES (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

PERMA-LINER INDUSTRIES (SINGAPORE) PTE. LTD. is seeking an organized Office Assistant to support daily administrative tasks, maintain filing systems, and assist in HR and finance coordination.

You will handle phone calls, greet visitors, process mail, prepare documents, and coordinate travel and meetings. Strong MS Office skills and meticulous record-keeping are essential. Join a collaborative team and contribute to smooth office operations while maintaining confidentiality and accuracy across

Qualifications

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Good written and verbal communication skills.
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Ability to multitask and prioritize work.
• Basic knowledge of office equipment and administrative procedures.
• Team player with a positive attitude.

Responsibilities

• Answer and direct phone calls professionally.
• Greet visitors and attend to general enquiries.
• Receive, sort, and distribute incoming mail and courier deliveries.
• Prepare outgoing mail and courier arrangements.
• Maintain office filing systems (physical and electronic).
• Scan, photocopy, print, and archive documents.
• Enter and update information accurately in company databases.
• Maintain employee records.
• Ensure confidentiality of company information.
• Draft letters, emails, and internal memos.
• Prepare meeting agendas and take minutes when required.
• Assist in preparing presentations and reports.
• Order and maintain office supplies and stationery.
• Monitor office equipment and arrange servicing or repairs.
• Schedule meeting rooms and appointments.
• Coordinate travel arrangements and accommodation when required.
• Prepare expense claims.
• Assist with petty cash management.
• Maintain employee attendance and leave records.
• Prepare onboarding documents for new employees.
• Assist in filing work pass and personnel documents.
• Support recruitment scheduling and interview coordination.
• Respond to customer enquiries via phone and email.
• Liaise with suppliers and service providers.
• Maintain good relationships with clients and vendors.
• Ensure office documents comply with company procedures.
• Maintain document control and version records.
• Keep the office clean, organized, and well-stocked.
• Support company audits by preparing required documentation.
• Maintain digital records and shared folders.
• Support managers and departments with administrative tasks.
• Assist in organizing company events and meetings.

Skills

Communication skills

Organizational skills

Time management

Attention to detail

Multitasking

Team player

Tools

Microsoft Office

Job description

Roles & Responsibilities :

Provide administrative and clerical support, ensuring smooth day-to-day operations.

Here are the key roles and responsibilities:

Administrative Duties

• Answer and direct phone calls professionally.
• Greet visitors and attend to general enquiries.
• Receive, sort, and distribute incoming mail and courier deliveries.
• Prepare outgoing mail and courier arrangements.
• Maintain office filing systems (physical and electronic).
• Scan, photocopy, print, and archive documents.

Data Entry & Record Keeping

• Enter and update information accurately in company databases.
• Maintain employee records.
• Ensure confidentiality of company information.

Document Preparation

• Draft letters, emails, and internal memos.
• Prepare meeting agendas and take minutes when required.
• Assist in preparing presentations and reports.

Office Coordination

• Order and maintain office supplies and stationery.
• Monitor office equipment and arrange servicing or repairs.
• Schedule meeting rooms and appointments.
• Coordinate travel arrangements and accommodation when required.

Finance Support

• Prepare expense claims.
• Assist with petty cash management.

Human Resource Support

• Maintain employee attendance and leave records.
• Prepare onboarding documents for new employees.
• Assist in filing work pass and personnel documents.
• Support recruitment scheduling and interview coordination.

Customer & Vendor Support

• Respond to customer enquiries via phone and email.
• Liaise with suppliers and service providers.
• Maintain good relationships with clients and vendors.

Compliance & Office Maintenance

• Ensure office documents comply with company procedures.
• Maintain document control and version records.
• Keep the office clean, organized, and well-stocked.
• Support company audits by preparing required documentation.

IT & System Support

• Maintain digital records and shared folders.

Other Duties

• Support managers and departments with administrative tasks.
• Assist in organizing company events and meetings.

Key Skills

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Good written and verbal communication skills.
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Ability to multitask and prioritize work.
• Basic knowledge of office equipment and administrative procedures.
• Team player with a positive attitude.

Working Days

• Monday to Friday