Administrative Executive

Avanta Academy Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A training provider in Singapore is seeking a Funding Coordinator to handle funding applications, manage disbursements, and provide administrative support. The ideal candidate will possess a diploma in business administration or accounting and demonstrate meticulousness, strong work ethics, and excellent communication skills. Proficiency in MS Word, Excel, and Outlook is needed. This role involves independent work with adherence to finance processes and policies, contributing to successful funding management.

Qualifications

• Possess a diploma in business administration or accounting.
• Meticulous, systematic, and organised.
• Able to work independently without much supervision.
• Strong verbal and written communication skills.
• Possess strong work ethics and confidentiality.

Responsibilities

• Handle funding applications and claims for clients and trainees.
• Resolve discrepancies related to funding changes or refunds.
• Ensure timely disbursement of government grants.

Skills

Meticulous

Good verbal communication

Good written communication

Strong work ethics

Organised

Education

Diploma in business administration or accounting

Tools

MS Word

Excel

Outlook

Job description

Responsibilities

• Handle funding applications (e.g., SDF) and claims for clients and trainees, including proper follow-up on cases and ensuring disbursements are received the bank.
• Resolve discrepancies related to funding changes or refunds to SSG.
• Ensure timely disbursement of government grants (SFC & SDF) and liaise with SSG officers on grant-related matters.
• Verify and record daily payments (cash, cheques, NETS, GIRO, funding disbursements, etc.) in the system.
• Provide administrative and customer support, including payment collection, managing enquiries on outstanding accounts, and processing supplier/vendor or GIRO forms.
• Verify receivables and resolve account discrepancies by coordinating with customers and/or internal departments such as Sales and Training Admin.
• Review receipt books to ensure completeness, accuracy, and accountability.
• Adhere strictly to established finance processes and policies.
• Perform other ad-hoc duties as assigned.

Requirements

• Possess at least a diploma in business administration/diploma in accounting
• Meticulous, systematic and organised.
• Able to work independently without much supervision.
• Good verbal and written communication skills
• Possess strong work ethics and keep information confidential
• Proficient in MS Word, Excel and Outlook etc.
• Training will be provided.