Administrative Executive

NANJING MINGLU CONSTRUCTION ENGINEERING CO., LTD. SINGAPORE BRANCH; Singapore; On-site; SGD 32,000 - 52,000; Full time

Job summary

NANJING MINGLU CONSTRUCTION ENGINEERING CO., LTD. SINGAPORE BRANCH is seeking an Administrative Assistant to support daily office operations in Singapore. You will handle filing, data entry, scanning and document management, and assist with invoices, purchase orders, and related documents.

The role requires strong organizational skills and accuracy. You will respond to calls and emails, maintain staff records, and assist with training and work permit administration in a fast-paced environment.

Qualifications

• Well-organized and detail-oriented admin support
• Proficient in MS Office and data entry
• Ability to manage filing, scanning and document control tasks

Responsibilities

• Perform general administrative and clerical duties, including filing, data entry, scanning and document management.
• Prepare, process and maintain invoices, purchase orders, delivery orders and other relevant documents.
• Assist with accounts-related administrative work, including payment records, expense claims and invoice tracking.
• Maintain and update workers’ records, including personal particulars, work permits, training records and other relevant documents.
• Assist in arranging workers’ training, medical appointments, work permit matters and other related administrative tasks.
• Handle incoming calls, emails and general office correspondence.
• Perform other ad hoc administrative duties as assigned by the management.

Skills

Administrative tasks

Data entry

Document management

MS Office

Tools

MS Office

Job description

• Perform general administrative and clerical duties, including filing, data entry, scanning and document management.
• Prepare, process and maintain invoices, purchase orders, delivery orders and other relevant documents.
• Assist with accounts-related administrative work, including payment records, expense claims and invoice tracking.
• Maintain and update workers’ records, including personal particulars, work permits, training records and other relevant documents.
• Assist in arranging workers’ training, medical appointments, work permit matters and other related administrative tasks.
• Handle incoming calls, emails and general office correspondence.
• Perform other ad hoc administrative duties as assigned by the management.