ADMIN CLERK

ASIA OCEAN PACIFIC (S) PTE. LTD.; Singapore; On-site; SGD 31,000 - 43,000; Full time

Job summary

ASIA OCEAN PACIFIC (S) PTE. LTD. is seeking an organized administrative support staff to handle general clerical duties, data entry, filing and records maintenance.

You will communicate with customers, suppliers and colleagues and ensure documents are complete and up to date. Responsibilities include processing invoices and documents, coordinating with warehouse staff and drivers, and providing basic accounts support.

Qualifications

• Perform general administrative and clerical duties including filing, data entry, photocopying and maintaining records.
• Assist with customer orders and ensure information is entered accurately into the system.
• Handle incoming phone calls, emails and general enquiries.

Responsibilities

• Coordinate with customers, suppliers, warehouse staff and drivers on deliveries and documentation.
• Assist in maintaining stock and inventory records and update relevant records when required.
• Follow up on outstanding documents and administrative matters when required.

Skills

Data entry

Filing

Microsoft Office

Communication

Tools

MS Office

Job description

* Perform general administrative and clerical duties, including filing, data entry, photocopying and maintaining records.

* Prepare, check and process invoices, delivery orders, purchase orders and other related documents.

* Assist with customer orders and ensure information is entered accurately into the system.

* Maintain proper filing and ensure documents and records are complete and updated.

* Handle incoming phone calls, emails and general enquiries.

* Coordinate with customers, suppliers, warehouse staff and drivers on deliveries, collections and documentation.

* Assist in maintaining stock and inventory records and update relevant records when required.

* Assist with basic accounts and administrative work, including checking invoices and supporting documents.

* Follow up on outstanding documents and administrative matters when required.

* Able to use Microsoft Word, Excel, email and basic office software.

* Able to read and understand simple English and communicate effectively with customers, suppliers and colleagues.

* Responsible, organised and detail-oriented.

* Able to work independently and as part of a team.

* Perform other administrative and operational support duties as assigned.

* Working hours: Monday to Friday, 8:30am to 6:00pm; Saturday, 8:30am to 2:00pm.