Administrative Executive

Fortrec Chemicals & Petroleum Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading chemical and petroleum company in Singapore is seeking an experienced administrative professional. The role requires providing administrative support, organizing office activities, and handling social media content. Ideal candidates should have at least 5 years of experience in office administration, strong design skills, and excellent communication abilities. Competitive compensation and a vibrant work environment are offered.

Qualifications

• Minimum 5 years of relevant experience in office and facilities administration.
• Strong design skills for visual artworks and social media content.
• Good English verbal communication skills.

Responsibilities

• Provide administrative support including call management and coordination.
• Organize and supervise office cleaning and maintenance.
• Design branding content for digital channels and social media.

Skills

Office administration

Social media management

Artwork design

Communication

Organization

Education

GCE ‘O’ level

Tools

CANVA

Job description

RESPONSIBILITIES

• Provide administrative support, including managing calls, mail distribution, and visitor coordination.
• Maintain and organize confidential filing systems.
• Manage applications and renewals of subscriptions.
• Source and maintain office equipment and supplies.
• Maintain inventory records of IT equipment and set up equipment for new hires.
• Ensure office and meeting rooms are organized and supervise general office cleanliness.
• Handle travel arrangements and process travel budgets for approval.
• Plan and execute events within budget, including employee engagement activities.
• Design visual artwork and manage branding content for social media platforms and digital channels.
• Maintain and develop relationships with suppliers, negotiate contracts and pricings of supplies and services.

REQUIREMENTS

• GCE ‘O’ level with min. 5 years of relevant experience in general office and facilities administration.
• Strong understanding and passion in designing visual artworks and managing social media platforms.
• Proficient in artwork creation software such as CANVA.
• Good verbal communication and strong English language skills.
• Meticulous, organized, resourceful and multi-tasker.
• A good team player who can work independently and able to manage large workload and tight deadlines.