Sales Support & Administrative Executive

Talent Titans Pte Ltd; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

Talent Titans Pte Ltd in Singapore is seeking a Sales Support & Administrative Executive to provide comprehensive administrative support to both the administration and sales teams. The role requires strong communication, attention to detail, and the ability to multitask in a busy office environment.

Responsibilities include coordinating meetings, travel arrangements, handling invoicing matters with the accounts department, and maintaining filing systems.

Qualifications

• Diploma or degree in business administration, HR or related field.
• 2–3 years of administrative or HR support experience.
• Proficient with MS Office and Google Suite; able to handle confidential information.

Responsibilities

• Provide comprehensive administrative support to administration and sales teams.
• Coordinate meetings, travel, and training sessions for staff and management.
• Liaise with accounts on billing, invoicing, and SOAs to clients.
• Maintain filing systems and manage office supplies and inventory.

Skills

Strong communication

Organizational skills

Interpersonal skills

Multitasking

Education

Diploma or Degree in Business Administration, Human Resources, or a related discipline

Tools

Microsoft Office

Google Suite

Job description

About the job Sales Support & Administrative Executive

Position Overview:

This role is responsible for providing comprehensive administrative support to both the administration and sales teams. The ideal candidate will manage routine paperwork, coordinate with various departments, and help ensure smooth day-to-day operations. Strong communication skills, attention to detail, and the ability to multitask are essential.

Key Responsibilities:

Administrative Support

• Prepare daily operation time sheets for approval.


• Collate supplier invoices, obtain necessary signatures, and upload documents to the server.


• Maintain and update staff leave records.


• Tabulate and track overtime hours.


• Generate operational documents such as service reports and port entry forms when required.


• Maintain accurate physical and digital filing systems.


• Handle incoming and outgoing communications, including mail, email, and faxes.


• Coordinate meetings, training sessions, and travel arrangements for staff and management.


• Manage office supplies, equipment, and inventory.


• Manage and monitor the LinkedIn account daily.


• Schedule meetings and calls for the sales team.


• Coordinate with project management on confirmed sales.


• Liaise with the accounts department on billing and invoicing matters.


• Send out Statements of Account (SOAs) to clients.


• Provide administrative support related to sales activities.

Additional Responsibilities:

• Ensure compliance with internal policies and regulatory requirements.


• Assist in developing and enhancing administrative procedures to boost efficiency.


• Deliver professional service to internal teams and external stakeholders.


• Support other duties as assigned by management.

Requirements:

Education: Diploma or Degree in Business Administration, Human Resources, or a related discipline.
Experience: 2-3 years of experience in an administrative or HR support role.

Skills & Attributes:

• Strong communication, organization, and interpersonal abilities.


• Proficient in Microsoft Office and Google Suite.


• Capable of handling confidential and sensitive information responsibly.

Working Conditions:

Environment: Office-based setting.
Mental Demands: Requires strong attention to detail and ability to manage multiple tasks during peak periods.