Administrative Executive

ISS FACILITY SERVICES PRIVATE LIMITED; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A facilities management company in Singapore is seeking a candidate for front desk management. Responsibilities include handling communications, supporting office administration, and managing inventory. The ideal candidate will have 3 to 5 years of experience in admin roles, possess strong communication skills, and be proficient in Microsoft Office. This role operates Monday to Friday with working hours of 8:30 AM to 5:30 PM.

Qualifications

• At least 3 to 5 years experience in receptionist, admin, or general affairs role.
• Proficient in Microsoft Excel, Word, and email.
• Experience in Purchase Requisitions process, vendor coordination, and office administration is an advantage.

Responsibilities

• Manage front desk operations including staff check-in/out.
• Handle incoming and outgoing mails, courier arrangements, and document tracking.
• Assist with meeting room bookings and office equipment.

Skills

Communication skills

Interpersonal skills

Multitasking

Organization

Detail-oriented

Education

Minimum Diploma / N-Level / O-Level qualification

Tools

Microsoft Excel

Microsoft Word

Job description

Job Description

• Manage front desk operations including staff check-in/out and answering main phone lines
• Handle incoming and outgoing mails, courier arrangements (UPS, OCS), and document tracking
• Assist with meeting room bookings and office equipment (Jabra devices)
• Support General Affairs (GA) team with office administration and daily operations
• Coordinate with vendors for office maintenance, repairs, and facilities matters
• Raise Purchase Requisitions for stationery, pantry items, PPE, office supplies, and renovations
• Conduct inventory checks and ensure timely replenishment of office supplies
• Manage PPE sourcing, ordering, packing, and distribution to staff and engineers
• Oversee cleaners and ensure daily reporting compliance
• Manage access cards and office keys for all sites
• Assist with office events, staff distributions, and administrative support
• Send company-wide email notifications (lost & found, office cleanliness, announcements)
• Provide administrative support for travel/visa matters when required

Job Requirements

• Minimum Diploma / N-Level / O-Level qualification
• At least 3 to 5 years experience in receptionist, admin, or general affairs role
• Good communication and interpersonal skills
• Able to multitask and work independently
• Proficient in Microsoft Excel, Word, and email
• Organized, responsible, and detail-oriented
• Experience in Purchase Requisitions process, vendor coordination, and office administration is an advantage

Location: Wood Square @ Woodlands

Working Hours: Monday – Friday 8.30am to 5.30pm