Administration Assistant

V-SWIFT PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

V-SWIFT PTE. LTD. is seeking a competent Personnel to support the General Office and Student Affairs.

The role involves attending to student requests, handling health incidents, receiving forms, and assisting with mail, filing, and data-entry tasks. Ideal candidates will have at least three years of relevant office experience, strong communication skills, and proficiency in Microsoft Office applications. This position requires meticulous organization and the ability to multi-task in a fast-paced

Qualifications

• Minimum 3 or more GCE O'Level passes including English, or NITEC (Office Skills); or N level certificate.
• Candidates without O level passes but with relevant experience will be considered.
• Good communication and interpersonal skills are required.
• IT literate with proficiency in Microsoft Office applications.
• Able to handle multi-task in a fast-paced environment.

Responsibilities

• Attend to students’ requests at General Office.
• Attend to students who report unwell or have minor injuries at General Office.
• Receive forms and documents submitted by students.
• Assist in recording incoming/outgoing mails.
• Sort and file general office documents.
• Simple sorting of documents and basic data-entry (listings, surveys).
• Receive deliveries to General Office by vendors.
• Provide admin support to office operations as assigned.

Skills

Good communication

Interpersonal skills

Multi-tasking

Office administration

Education

GCE O Level English

NITEC (Office Skills)

N level certificate

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The Personnel shall becompetent to perform the following:

1. Attend to students’ requestsat General Office

2. Attend to students whoreport unwell at General Office and/orhave sustained minor injuries

3. Receive forms and documentssubmitted by students

(Egs: relating to financialassistance and bursaries matters)

4. Assist in recordingincoming/ outgoing mails

5. Sorting and filing ofgeneral office documents

6. Simple sorting of documentsand simple data-entry (listings, surveys)

7. Receive deliveries toGeneral Office by vendors

8. Provide admin support tooffice operations as assigned

Qualification:

The Personnel should preferablyhave the following qualifications and skills:

1. Minimum 3 or more GCE ‘O’Level passes including English, or NITEC (Office Skills); or ‘N’ levelcertificate

2. Officers without therequired ‘O’ level passes but with relevant work experience could beconsidered.

3. Good communication andinterpersonal skills

4. IT literate and proficientin the use of Microsoft Office Applications (e.g. Microsoft Word, Excel,PowerPoint)

5. Able to handle multi-tasksin a fast-pace work environment

The Personnel must have atleast three years relevant working experience, such as in Office adminand/or Student Affairs/ Student Liaison-related work.