Admin Assistant (School)

Sunnyhill Ace; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Sunnyhill Ace is seeking an Administrative/Operations aide to support science lab and general admin tasks in a Singapore school. The role covers lab upkeep, material procurement, and daily classroom logistics, ensuring smooth operations for teachers and students.

The candidate will assist with exam preparation, bulk printing, laminating, and staff scheduling. Strong communication and teamwork are essential, with at least two years of relevant experience in a MOE environment valued.

Qualifications

• Minimum 2 years of relevant working experience in Singapore school administration or MOE environment.
• Strong interpersonal communication skills and basic proficiency in office productivity software/IT systems.
• Ability to multitask independently and work well as part of a team.

Responsibilities

• Science Lab & Math Room maintenance: upkeep, tidiness and inventory of the lab and room.
• Material procurement & prep: purchase small items and set up learning stations and tests.
• General logistics: printing, laminating, scanning, binding, and sorting classroom materials.
• Daily operations: assist with teacher relief timetabling and distribution of teaching materials and magazines.

Skills

Multitask

Teamwork

Initiative

Job description

Key Responsibilities

Science Lab & General Admin Focus:

• Science Lab & Math Room Maintenance: Manage the upkeep, tidiness, and inventory of the school’s Science Laboratory and Mathematics Room.
• Material Procurement & Prep: Purchase small experiment items and set up learning stations, practical tests, and performance tasks.
• General Logistics: Facilitate printing, laminating, sorting, binding, and scanning of classroom materials and remedial worksheets.
• Daily Operations: Assist with teacher relief timetabling and manage the classroom distribution of teaching materials and student magazines.

General Admin & Exam Operations Focus:

• Exam Operations Support: Prepare, print, and organize specialized labels and signage required for major school examinations (including English Oral, Mother Tongue Oral, and written papers).
• General Administrative Services: Execute bulk printing, scanning, shredding, laminating, and sorting of official school resources.
• Daily Coordination: Assist with the daily teacher relief scheduling matrix and ensure newspapers/collaterals are systematically distributed to classrooms.
• Ad-Hoc Support: Assist the Department Heads (English, Mother Tongue) and the Admin Manager with daily operational duties.

Working Hours

• Mondays to Thursdays: 6:45 AM to 4:00 PM (inclusive of a 45-minute lunch break).
• Fridays: 6:45 AM to 3:30 PM (inclusive of a 45-minute lunch break).
• Off days on Saturdays, Sundays, and gazetted Public Holidays.

Job Requirements

• Experience: Minimum 2 years of relevant working experience in Singapore school administration or an MOE environment.
• Core Competencies: Ability to multitask independently, work seamlessly as a team player, and display high individual initiative.
• Skills: Strong interpersonal communication skills and basic proficiency in office productivity software/IT systems.