School Receptionist / Administrative Support Executive

SUNNYHILL ACE PTE. LTD.; Singapore; On-site; SGD 27,000 - 38,000; Full time

Job summary

Sunnyhill Ace Pte. Ltd. seeks a capable Administrative Assistant to support frontline operations in a Singapore school. You will handle walk-in inquiries, manage calls, and assist with data entry and materials preparation.

The role requires good interpersonal skills, clear communication, and the ability to multitask calmly during busy periods. First Aid experience is valued; primary school experience is preferred.

Qualifications

• Possess a minimum of a GCE ‘N’ Level certificate or equivalent.
• Proficient in Microsoft Word and Excel for daily logs.
• Strong interpersonal and clear communication skills.
• Prior experience in a Singapore primary school environment is preferred.
• First Aid certification or basic practical experience is valued.

Responsibilities

• Handle face-to-face walk-in inquiries with professional service to parents, vendors, visitors, and students.
• Manage incoming calls and coordinate correspondence with stakeholders.
• Perform general data entry, documentation indexing, and mass printing of materials.
• Administer basic first aid and care for sick or injured students.
• Carry out other administrative or operational tasks as assigned by management.

Skills

Interpersonal skills

Clear communication

multitask

Education

GCE 'N' Level certificate

Tools

Microsoft Word

Microsoft Excel

Job description

Key Responsibilities:

• Frontline Operations & Customer Service: Handle face-to-face walk-in inquiries and maintain excellent professional customer service with parents, vendors, visitors, and students
• Communication & Telephony: Manage incoming telephone calls, coordinate professional correspondences, and handle general inquiries from stakeholders efficiently
• Administrative Support: Execute general data entry, documentation index, and mass printing/collating of educational materials (such as student worksheets, booklets, and notices.
• Student Care: Administer basic first aid and general care for sick or injured students reporting to the general office area. >
• Ad-hoc Support: Carry out any other administrative or operational tasks assigned by the school management team. >

Job Requirements

• Academic: Possess a minimum of a GCE ‘N’ Level certificate or equivalent (ITQ Requir... p. 13).
• Technical Literacy: Proficient in using Microsoft Office applications (Word, Excel) for daily operational logging.
• Core Skills: Strong interpersonal skills, exceptional clear communication, and the capability to multitask calmly under high-volume time frames.
• Preferred Attributes: Prior experience working or administering inside a Singapore primary school environment is highly preferred.
• Valid certification or basic practical experience in First Aid is strongly valued.

Fixed Working Schedule (Inclusive of a 45-minute daily lunch break)

• Mondays to Thursdays: 6:45 AM – 4:00 PM
• Fridays: 6:45 AM – 3:30 PM
• Note: Services are strictly not required on Saturdays, Sundays, and all gazetted public holidays.