Administrative Assistant (Projects)

GUTHRIE ENGINEERING (S) PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction management company in Singapore is seeking an organized Admin to manage project administrative tasks. This role involves coordinating submissions, handling vendor communications, and supporting project claims. The ideal candidate will have at least 1 year of administrative experience and a minimum GCE 'N' level or equivalent. Proficiency in Microsoft Office and strong interpersonal skills are essential. Join us to contribute to our dynamic team in a fast-paced environment.

Qualifications

• At least 1-year working experience as an Admin.
• Prior exposure in the construction industry is preferred.
• Good interpersonal skills and ability to interact effectively.

Responsibilities

• Manage and coordinate project administrative work.
• Prepare and submit monthly project progress claims.
• Assist in material sourcing and compile quotations.

Skills

Communication

Microsoft Office

Construction

Ability To Work Independently

Administration

Data Entry

Close Attention to Detail

Administrative Support

Excel

Organized Multi-tasker

Education

Min GCE 'N' level or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Responsibilities

• Manage and coordinate the project administrative work - Purchase Order, Monthly Tax Invoices and sub-contractors payment certifications.
• Manage and update all submission documents and liaise with subcontractors and suppliers.
• Preparing and submitting monthly project progress claims and follow through on invoices.
• Monitor, record, and submission of monthly accident statistics form.
• Assist in material sourcing and compilation of quotations from various vendors and subcontractors.
• Support, communicate, and coordinate with external and internal departments.
• Assist in other ad-hoc duties when required.

Qualifications

• Min GCE 'N' level or any other recognized qualification of the same equivalent.
• At least 1-year working experience as an Admin.
• Prior exposure in construction industry is preferred.
• Ability to work independently and target oriented in a stressful environment and able to contribute as part of a team.
• Good interpersonal skills and able to interact effectively with all levels, internally and externally, in a professional and responsive manner
• IT savvy & well-versed in Microsoft Word & Excel.
• Organized, detail-oriented, multitask, priorities and meet the deadlines as needed

Skills

• Communication
• Microsoft Office
• Construction
• Ability To Work Independently
• Administration
• Data Entry
• Close Attention to Detail
• Administrative Support
• Excel
• Organized Multi-tasker