Administrative Assistant (Office Administration, Document Management, Training Provided) #HDC1

Recruit Express Pte Ltd; Singapore; On-site; SGD 31,000 - 40,000; Full time

Benefits offered by this job

Office hours Mon-Fri

Training provided

Central near MRT

Job summary

Recruit Express Pte Ltd in Singapore is seeking an Administrative Assistant to help keep daily office operations running smoothly. You will provide dependable administrative support to the team, with full training provided.

Key duties include handling calls and emails, filing and records, scheduling meetings, preparing simple reports and presentations, coordinating with vendors, data entry and ad hoc projects.

Qualifications

• A-Level, Diploma or equivalent qualification and above.
• Prior administrative experience is an advantage, full training provided.
• Proficient in Microsoft Word, Excel and Outlook.
• Meticulous with strong attention to detail.
• Well organised and able to prioritise tasks.
• Strong stakeholder engagement skills.
• Able to work independently and as part of a team.
• Positive attitude and willingness to learn.

Responsibilities

• Provide general administrative and clerical support to the department.
• Prepare, key in, file and maintain documents and records accurately.
• Manage incoming calls, emails and correspondence.
• Schedule appointments, meetings and arrange meeting rooms.
• Prepare simple reports, letters and presentation materials.
• Order and track office supplies and coordinate with vendors.
• Support data entry and database updates.
• Assist with invoices, purchase requests and basic expense claims.
• Coordinate with internal teams to follow up on action items.
• Support ad hoc tasks and projects as assigned.

Skills

MS Word

MS Excel

Outlook

Attention to detail

Well organised

Stakeholder engagement

Independent working

Teamwork

Education

Diploma or above

Job description

A well-established organisation is looking for an Administrative Assistant to keep daily office operations running smoothly. You will provide dependable administrative support to the team, with full training provided.

What You'll Be Doing

• Provide general administrative and clerical support to the department
• Prepare, key in, file and maintain documents and records accurately
• Manage incoming calls, emails and correspondence
• Schedule appointments, meetings and arrange meeting rooms
• Prepare simple reports, letters and presentation materials
• Order and track office supplies and coordinate with vendors
• Support data entry and database updates
• Assist with invoices, purchase requests and basic expense claims
• Coordinate with internal teams to follow up on action items
• Support ad hoc tasks and projects as assigned

What You'll Bring

• A-Level, Diploma or equivalent qualification and above
• Prior administrative experience is an advantage, full training provided
• Proficient in Microsoft Word, Excel and Outlook
• Meticulous with strong attention to detail
• Well organised and able to prioritise tasks
• Strong stakeholder engagement skills
• Able to work independently and as part of a team
• Positive attitude and willingness to learn

What's In It For You

• Office hours, Monday to Friday
• Full training and onboarding support
• Accessible central location near MRT