Administrative Assistant, Medical Services

ST LUKE'S HOSPITAL; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A healthcare institution in Singapore is seeking an individual to manage onboarding for medical professionals and support their training and credentialing. The ideal candidate should possess a diploma in Management Studies or Business Administration, and have at least 3 years of relevant experience in healthcare operations. Candidates must exhibit strong multitasking abilities, effective communication skills, and proficiency in MS Office applications. This position offers a comprehensive role in administrative and operational support within the medical affairs team.

Qualifications

• Minimum 3 years of related experience, preferably in healthcare administration & operations.
• Able to communicate effectively at all levels with good interpersonal skills.
• Able to work independently.

Responsibilities

• Coordinate onboarding for new doctors, locums, residents and medical students.
• Manage teaching schedules, tutorials, ward-based teaching, and academic activities.
• Provide administrative support in Medical affairs, including procurement and IT needs.
• Assist the Medical Director in managing calendars and meetings.

Skills

Microsoft PowerPoint

Able To Multitask

Microsoft Office

Microsoft Excel

Teaching

Stress

Healthcare

Administration

Data Entry

Medical Affairs

Procurement

Administrative Support

Hospitality

Education

Diploma in Management Studies or Business Administration

Tools

MS Office

Job description

Roles & Responsibilities

Responsibilities and Duties:

• Coordinate onboarding for new doctors, locums, residents and medical students.
• Coordinate, track and support doctors training and credentialing
• Manage all student (undergrad and post grad) teaching & posting matters. Coordinate teaching schedules, tutorials, ward-based teaching, and academic activities.
• Be the primary point of contact for medical students, residents, and training institutions.
• Provide administrative and operational support in Medical affairs, which includes procurement and IT needs.
• Assist in Doctors call claims, timesheets submission and task logs
• Organize and provide logistical support for departmental meetings, teaching sessions, team bonding events, and workshops.
• Assist the Medical Director in managing calendars, meetings, appointments and reminders.

Job Requirements:

• Diploma in Management Studies or Business Administration, preferably Healthcare Management.
• Minimum 3 years of related experience, preferably in healthcare administration & operations.
• Able to multi-task and communicate effectively at all levels with good interpersonal skills.
• Able to work independently.
• Proficient in MS Office applications

Tell employers what skills you have

• Microsoft PowerPoint
• Able To Multitask
• Microsoft Office
• Microsoft Excel
• Teaching
• Stress
• Healthcare
• Rail
• Administration
• Data Entry
• MS Office
• Medical Affairs
• Procurement
• Administrative Support
• Hospitality