Administrative Assistant HR

TMS ALLIANCES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A company in Singapore is looking for an HR Administrative Support to assist in recruitment, training, payroll, and audit processes. The ideal candidate should have at least "O" Level qualifications with a focus on accuracy and communication skills. Responsibilities include maintaining employee files, coordinating training programs, and supporting payroll administration. Experience in HR processes is an advantage. This role offers on-job training for suitable candidates.

Qualifications

• Minimum "O" Level education or equivalent.
• At least 1 year relevant experience preferred.

Responsibilities

• Provide administrative support in recruitment processes.
• Maintain confidential employee personal files.
• Assist in payroll administration.
• Coordinate employee training and development programs.
• Prepare documents for audits.

Skills

Experience in payroll processing

Attention to numerical details

Interpersonal skills

Communication skills

Planning and coordinating skills

PC literacy in MS Office

Education

"O" Level with credits in English and Mathematics

Job description

Statement Of Purpose (Overall Purpose of Job)

To provide administrative supports in Human Resource (HR) department, including assistance in recruitment, employee training & development, payroll administration as well as internal & external audit.

Responsibilities

• Provide administrative supports in recruitment process such as job posting, candidate sourcing, resume screening, and interview coordination.
• Maintain accurate, up-to-date, and confidential employee personal file (P-File) and documentation.
• Assist in the preparation and administration of general worker payroll matters.
• Assist in employee letters preparation and update employee personal particular as required.
• Assist in creating PayAdvisorMobile (PAM) system user accounts for general workers.
• Support the administration of the Quarterly Employee Climate Survey.
• Provide administrative supports for the full employee training and development process (internal and external training programs), including coordination, training provider sourcing, follow-up on certificates and required forms, and preparation of related reports.
• Provide administrative support for the internal and external audits, including document preparation.
• Provide data-entry supports and documents preparation as requested.
• Handle general administrative duties within the HR department.
• Other HR related administrative works assigned.
• Follow the Company safety procedures, rules and regulations and eliminate or reduce hazard at the work place.

Job Requirements

Qualifications

(A) Education, Qualifications & Special Training :

• "O" Level with credits in English and Mathematics or equivalent.
• Job holder without the above qualification but with relevant experience would be considered.

(B) Knowledge & Skills :

• Experience in payroll processing and administration is an advantage.
• High level of accuracy and strong attention to numerical details.
• Good interpersonal and communication (verbal and written) skills.
• Good in planning and coordinating skills.
• Service-oriented with good interpersonal skills.
• PC literate and Knowledge in MS Office.

(C) Experience :

• Preferably at least 1 year of relevant working experience.
• Candidate without relevant experience may be considered, on-job-training will be provided.