Administrative Assistant, Commercial & Investment Bank

JPMORGAN CHASE BANK, N.A.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading global financial institution is seeking an experienced Executive Administrative Assistant to support diverse teams in a dynamic environment. You'll manage complex calendars, coordinate travel arrangements, and assist with special projects. The ideal candidate will have at least 5 years of administrative experience, a Polytechnic diploma, and excellent interpersonal skills. This position offers the opportunity to thrive in a fast-paced setting and make a significant impact on the organization.

Qualifications

• Minimum of 5 years’ experience in an administrative role.
• Strong interpersonal skills to develop relationships with peers and clients.
• Ability to handle confidential situations with tact and judgement.

Responsibilities

• Manage and handle complex and detailed calendars.
• Coordinating travel arrangements and preparing itineraries.
• Process invoices and T&E expense claims for team members.

Skills

Interpersonal skills

Calendar management

Telephone etiquette

Adaptability

Education

Polytechnic diploma

Job description

Overview

Join J.P. Morgan's Commercial & Investment Bank as a top-performing Executive Administrative Assistant, where your skills will support diverse teams in a dynamic environment. With your excellent interpersonal skills, attention to detail, and a "can-do" attitude, you'll thrive in our high-paced, deadline-driven organization. Represent managers and groups with professional courtesy and acumen, delivering flawless work output. Embrace the opportunity to make a significant impact and grow your career with us.

Responsibilities

• Manage and handle complex and detailed calendars, dealing with multiples and or urgent meeting conflicts, setting up of meetings and conference calls, internally and externally. Handle all associated logistical aspects
• Work in a fast paced, ever changing environment and to effectively handle multiple priorities with a calm, professional and willing attitude
• Handle telephone coverage and ability to answer phones professionally, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner
• Coordinate travel arrangements (air, hotel accommodations and ground transportation); prepare detailed itineraries, required travel visas/documents, and assure accuracy and timely delivery of plans/tickets to travelers
• Process invoices and Travel & Expense (T&E) expense claims for team members timely. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
• Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks

Required qualifications, capabilities, and skills

• Minimum of a Polytechnic diploma
• Minimum of 5 years’ experience in an administrative role
• Strong inter-personal and partnership skills, i.e. develop relationships with peers, clients etc.
• Open to take on increased and/or new responsibilities at any time
• Tact and good judgment in confidential situations and proven experience interacting with senior management
• Ability to adapt procedures, processes and techniques to the completion of assignments
• Experience in calendar management
• Excellent telephone etiquette

Preferred qualifications, capabilities, and skills

• Effective interpersonal skills
• Adaptable team player

How to apply

To apply for this position, please use the following URL:

https://ars2.equest.com/?response_id=61371bb2ce31e24bb459bfeb61c7cbb9